Legal Admin, NGOsource

Legal Admin, NGOsource Support, TechSoup

Full-time, temporary position (6 months, with possibility of hire) - Fully Remote

(U.S. roles, TechSoup only hires from the following states: Alabama, Arizona, California, Colorado, District of Columbia, Florida, Georgia, Illinois, Indiana, Kansas, Massachusetts, Maryland, Michigan, Missouri, Mississippi, Montana, North Carolina, New Jersey, New Mexico,New York,Ohio,Oklahoma,Oregon,Pennsylvania,South Carolina, Tennessee,Texas,Utah,Virginia,Washington, Wisconsin)

We're a high-impact, global nonprofit social enterprise that believes in using technology for the greater good. Since 1987, we've been building partnerships and alliances with individuals, corporations, nonprofits, and governments across the globe - all committed to helping nonprofits fully access the profound power of technology and a connected world - and use it to improve lives.

But we won't stop there: as technology and global needs change, so do we. We're creating new, community-driven platforms and mobile apps and are enhancing our offerings so that nonprofits around the world have the resources they need to build a brighter future for millions of individuals.

We're innovators, leaders, influencers, social entrepreneurs, and technologists drawn together by a shared vision: to make the world a better place through technology. Join us!

Position

The Legal Admin will provide specialized support to TechSoups NGOsource program, which functions as an online equivalency determination (ED) service for US funders who make international grants. NGOsource offers a unique centralized repository of EDs for NGOs and governments located in more than 160 countries, serving over 600 grantmaker members, including nine of the ten largest international grantmakers in the US.

This role focuses primarily on supporting 2-3 attorneys through document analysis, quality assurance, and client communication to ensure compliance with international philanthropy regulations and equivalency determination requirements. This is a six-month position with an expected timeframe of approximately August 2026-January 2027.

Duties and Responsibilities

The Legal Administrator will be responsible for:

• Document Analysis & Quality Control in support of EDs: Carefully reviewing NGO submission materials, legal documents, and compliance filings for completeness, and accuracy.
• Error Identification & Resolution: Identifying discrepancies, missing information, or compliance gaps in submitted documentation and developing clear corrective action plans.
• (new:)Tracking of Client Communication: Support tracking of communication with international NGOs, partner organizations, and grantmaker members via email to request corrections, clarifications, or additional documentation needed for equivalency determinations.
• Administrative Support: Maintaining organized case files, tracking submission statuses, and ensuring timely processing of equivalency determination requests.
• Database Management: Updating and maintaining NGOsources repository of equivalency determinations and organizational records.
• Cross-functional Collaboration: Working closely with the NGOsource legal and operations teams to ensure seamless service delivery.

Qualifications

Required:

• Preferably 3-5 years of paralegal administrative experience in a law firm, nonprofit organization, or corporate legal department.
• Strong analytical skills with exceptional attention to detail.
• Excellent written communication skills, particularly in professional correspondence.
• Ability to work independently in a remote environment while maintaining high productivity.
• Strong organizational skills and ability to manage multiple projects simultaneously.
• Commitment to maintaining confidentiality and handling sensitive information appropriately.

Preferred:

• Experience with international law, nonprofit compliance, or grant-making processes.
• Knowledge of tax-exempt organization regulations (501(c)(3) requirements) a plus.
• Experience working with international clients or cross-cultural communication.
• Foreign language skills (any language is beneficial).

Personal Attributes:

• Hard working and respectful of differences in other cultures, languages, and contexts.
• Interest in international issues and nonprofit organizations.
• Adaptability and willingness to learn new procedures.
• Strong problem-solving abilities and initiative.
• Professional demeanor in all client interactions.
• Excellent time management abilities.

TechSoup is an Equal Opportunity Employer and is committed to ensuring that all employees and applicants receive equal consideration and treatment, regardless of race, color, creed, gender (including gender identity or gender expression), religion, marital or domestic partner status, age, national origin or ancestry, physical, mental or medical disability, sex, sexual orientation, citizenship, military service status, veteran status, or any other characteristic protected by state or federal law or local ordinance.

The base salary range for this full-time remote position is $53,000.00-$60,000.00 annually plus benefits (US national range). TechSoup determines salary ranges based on a role, level, and location. The range reflects the minimum and maximum targets for new hire salaries for the position across all US locations. This is a global position open for UK, Europe and Africa and salaries will be adjusted based on those geographies. Individual pay is determined by location and other factors, including job-related skills, experience, relevant education or training, business needs, and market demands. TechSoup offers a comprehensive benefits package, including medical, dental, vision, retirement, and other perks.