Legal Administrative Assistant

Job Description

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Job Title: Legal Administrative Assistant

Job Location (Short): Bowie, MD

Workplace Type: Office

Employment Type: Salaried

Discover a more connected career

We"re seeking a highly organized, detail-oriented Legal Administrative Assistant to support our Legal and Operations teams in managing the contract lifecycle for large-scale data center construction projects. This role ensures contractual documents are properly reviewed, tracked, organized, and executed throughout each project"s lifecycle. The ideal candidate has experience in legal or contract administration within construction, engineering, or commercial contracting, and thrives in a fast-paced, multi-stakeholder environment.

What you'll do

• Administer the contract management process from pre-award through project closeout
• Coordinate preparation, review, routing, execution, and storage of contracts, subcontracts, amendments, NDAs, and purchase agreements
• Maintain contract records and document control within the contract management system
• Track contract status, execution dates, renewals, notice periods, and key milestones
• Coordinate with project managers, executives, operations, procurement, finance, and outside counsel for timely execution
• Review incoming contracts for completeness before legal review
• Monitor insurance certificates, bonding, licenses, and compliance documentation
• Identify contractual risks or missing documentation for escalation
• Prepare correspondence, contract summaries, and reports for leadership
• Support change order documentation and track contractual modifications
• Ensure executed agreements are archived per company retention policies
• Help develop standardized templates, workflows, and best practices
• Maintain confidentiality of sensitive legal, financial, and business information
• Perform additional legal/administrative support duties as assigned

What you'll need

Required

• Associate"s or Bachelor"s degree in Paralegal Studies, Legal Studies, Business Administration, or related field (or equivalent experience)

• 3+ years of legal assistant, contract administration, or paralegal experience

• Strong understanding of contract terminology and document management

• Exceptional organizational skills; able to manage multiple deadlines

• Excellent written and verbal communication skills

• High attention to detail and accuracy

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Ability to handle confidential information with discretion

Preferred

• Experience supporting construction, electrical, engineering, or commercial contracting organizations

• Experience with large-scale data center, mission-critical, or industrial construction projects

• Familiarity with AIA, ConsensusDocs, EPC, design-build, or other construction contract formats

• Experience with CLM or document management software

• Knowledge of lien waivers, change orders, insurance requirements, and subcontract administration

Desired Skills

Strong analytical and problem-solving ability; skilled at prioritizing competing deadlines; process-improvement mindset; excellent document organization; collaborative and self-motivated; sound professional judgment and discretion; strong customer service orientation with internal and external stakeholders.

Why grow your career with us

Your career here is more than just a job - it"s your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind.

Building stronger solutions together

Our company is an equal-opportunity employer - we are committed to providing a work environment where everyone can thrive, grow, and feel connected.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Req Id: 13451