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Legal Administrative Assistant (CHART)

Clark Hill

San Diego, California

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JOB DETAILS
SKILLS
Administrative Skills, Billing, Calendar Management, Communication Skills, Detail Oriented, Documentation, Documentation Format, EEO Regulations, Establish Priorities, Exceeded Sales Goal, High School Diploma, Information Technology & Information Systems, Insurance, Interpersonal Skills, Legal, Legal Documents, Legal Support Skills, Litigation, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Office Management, Presentation/Verbal Skills, Problem Solving Skills, Proofreading, Public Transport, Sales Management, Service Delivery, Strategic Planning, Team Lead/Manager, Team Player, Telephone Skills, Travel Planning, Writing Skills
LOCATION
San Diego, California
POSTED
1 day ago
SUMMARY:
The San Diego office of Clark Hill LLP is seeking a Legal Administrative Assistant (LAA) to join our CHART Team (Clark Hill Administrative Resource Team) supporting its Litigation attorneys.  The ideal candidate will be proficient with Microsoft Office including Outlook, Word and Excel, including the use of styles and the creation and formatting of complex documents. This position reports to the CHART Manager, Office Manager, and is responsible at ensuring that optimal workflow is maintained by providing administrative support and litigation support as part of CHART. This is a 37.5 hours per week, non-exempt, hybrid position with an in-office requirement of 3 days/week. 
 
RESPONSIBILITIES / JOB DUTIES:
  • Provides general administrative assistance, such as maintaining the attorney's calendar and making travel arrangements.
  • Provides administrative and litigation assistance to Team Lead and assigned Teams.
  • Draft and proofread correspondence and legal documents, such as pleadings and contracts.
  • Responsible for time entries.
  • Creates letters, memos and reports as required. Prepare and distribute office correspondence.
  • Enters conflict information into the system for the purpose of running conflict checks for new clients and opening of new matters.
  • Manages client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.
  • Understands and delivers on the needs of the internal customers.
  • Completes and submits check request forms.
  • Communicates with clients and witnesses to schedule meetings, interviews, and depositions.
  • Train on various technology applications used across the firm as needed.
  • Manages, organizes, and maintains documents in paper or electronic filing systems.
  • Electronically files motions (when applicable) with the appropriate court system(s).
  • Provides documentation, as required, to clients and opposing Counsel.
  • Manages incoming phone calls inquiries, (as required by some attorneys).
  • Performs billable work if qualified and, if requested on an as-needed basis.
  • Performs other duties or tasks as assigned or requested by the CHART Manager, Office Manager, attorneys, paralegals or Business Unit Leader, and other related tasks.
SKILLS, ABILITIES and CAPABILITIES REQUIRED:
  • Effective verbal, non-verbal and written communication skills.
  • Effective and supportive teamwork and collaboration capabilities.
  • Good prioritization and attention to detail capabilities.
  • Exhibits strong initiative as an individual and as a team member.
  • Able to anticipate, diffuse and effectively resolve disagreements.
  • Strong personal resilience.
  • Knows what attorneys do and understands how to effectively deliver services within their needs and preferences.
  • Knows how the firm works and how to get things done.
  • Is dedicated to consistently meeting the expectations and requirements of the internal customers.
  • Highly competent in MS Office applications and other legal software as required.
EDUCATION / EXPERIENCE:
  • High school diploma or GED equivalent required.
  • Three (3) to five (5) years of prior successful experience as an Administrative Assistant or Legal Secretary required. Litigation experience is a must. 
  • Preferred experience in the specific or related practice area.
The salary range at the time of posting is approximately $40-$50 hourly or approximately $80K-$100K annually, depending on experience and based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data.  In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.
 
Clark Hill is an AmLaw 200 law firm with 30 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals. 
 
​Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career. 

About the Company

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Clark Hill

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