FLSA Status: Non-ExemptReports To: Office AdministratorJacksonWalker, the largest law firm in Texas, has an exciting full‑time employment opportunity for a Legal Administrative Assistant (LAA) in our Austin office. This role provides high‑level administrative support to attorneys within the Environmental/Regulatory/Legislative Practice Group (“ERL PG”) in Austin.ESSENTIAL DUTIES & RESPONSIBILITIESMaintain positive contact with attorneys and support staff, while observing confidentiality of client, personnel, and Firm matters.Prepare, proofread, and format legal documents such as pleadings, discovery, correspondence, memoranda, and exhibits.Provide accurate timesheet entry, review, and revision; participate in timely review and submission of prebills and/or client bills; assist with preparation of matter budgets and tracking of same.Perform e‑Filings in regulatory agencies.Maintain and organize electronic files in the appropriate iManage folder.Establish and monitor calendaring of deadlines and key dates.Open new matters and submit conflicts of interest requests.Monitor regulatory case dockets to maintain accurate electronic files in iManage.Coordinate and schedule travel, meetings, and appointments for attorney(s); assist with expense reimbursements.Maintain good communication with clients and observe confidentiality of attorney-client relationship; answer client phone calls and messages to attorney(s) in a timely and courteous manner.Manage hard copy documents and transmit for safekeeping, profile electronic documents/e‑mails, and manage distribution of correspondence and legal documents.Manage and prioritize incoming workflow to meet all deadlines.Perform overflow assistance and perform other administrative and secretarial duties as requested.QUALIFICATIONSExcellent knowledge of Microsoft 365, especially Word and OutlookProficient knowledge of legal documents, formatting, table of contents, styles, track changes, pdf documents – inserting and labeling, converting pdf documents to WordProficient experience level working with a document management system (iManage experience a plus)Experience with time entry systems, e‑Filing platforms, file opening, and conflict checks.Good grammatical and writing skillsComfortable communicating with clients in a professional mannerMust be highly organized and able to manage multiple concurrent projectsAbility to multi‑task and work closely with attorneys in a fast‑paced busy role#J-18808-Ljbffr