National
firm located in downtown is looking for a Corporate Legal Administrative
Assistant for their Mergers and Acquisitions section.
Schedule: Hybrid after 90 days
Hours: 830am-5pm or 9am-530pm (37.5 hour
week)
Parking: Paid
Benefits: Full benefits offered
Perks: Access to fitness center
Job Description
Corporate - Legal
Administrative Assistant
We are seeking a proactive,
highly organized Corporate Legal Administrative Assistant (LAA) to
support attorneys in our Mergers & Acquisitions and Corporate practice in
ourHouston office. This position is ideal for a detail-oriented
professional who thrives in a fast pacedtransactional environment,
anticipates attorney and client needs, and enjoys workingcollaboratively
to provide exceptional client service.
Essential Job Duties
Provide comprehensive administrative support to
attorneys practicing in mergers and acquisitions, corporate governance,
and general business transactions.
Prepare, revise, format, and proofread complex
transactional documents, including purchase agreements, operating
agreements, corporate resolutions, entity formation documents, closing
checklists, signature packets, and correspondence.
Assist with all phases of transactional matters,
including organizing due diligence materials, maintaining electronic data
rooms, assembling closing binders, and coordinating post-closing
documentation.
Open, maintain, and close client and matter files
while ensuring compliance with firm policies and records management
procedures.
Manage attorney calendars, coordinate meetings,
conference calls, and client presentations, while anticipating scheduling
conflicts and priorities.
Coordinate domestic and international travel
arrangements, prepare itineraries, and process expense reimbursements.
Prepare client engagement letters,
conflict-related documentation, and matter intake requests.
Enter attorney time accurately and timely while
assisting with billing coordination, expense processing, and client
billing inquiries.
Communicate professionally with clients, opposing
counsel, financial institutions, accountants, and other business
professionals on behalf of attorneys.
Prepare and distribute signature packets
utilizing electronic signature platforms and coordinate execution of
transactional documents.
Assist with corporate entity maintenance,
including organizing corporate records, annual filings, and governance
documentation.
Utilize firm technology and workflow systems
efficiently, collaborating with centralized administrative teams to ensure
timely completion of requests
Coordinate with paralegals,
Legal Administrative Assistants, and other business professionals to meet
transaction deadlines and deliver seamless client service.
Handle confidential and
sensitive client information with the highest level of professionalism and
discretion.
Requirements:
Bachelors degree or
equivalent combination of education and relevant experience.
Ten or more years of
experience supporting corporate, transactional, or business law attorneys
in a law firm or other professional services environment preferred.
Experience supporting
mergers and acquisitions, corporate governance, commercial finance, or
other transactional legal practices is strongly preferred.
Advanced proficiency with
Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
Experience with document
management systems, electronic billing platforms, PDF editing software,
and electronic signature applications.
Willingness
to embrace emerging technologies, including AI-enabled productivity tools,
and the ability to quickly learn new systems and processes.
Exceptional document
formatting and proofreading skills with strong attention to detail.
Excellent organizational and
time management skills with the ability to prioritize multiple assignments
and consistently meet deadlines.
Strong written and verbal
communication skills with a professional and client-focused demeanor.
Ability to exercise sound
judgment, maintain confidentiality, and manage sensitive information with
discretion.
Demonstrated ability to work
independently while contributing positively to a collaborative team
environment.
Ability to adapt to changing
priorities and perform effectively in a fast-paced transactional practice.
Numbers & Facts
Location
Houston, TX
Skills
Accountingunmatched
Administrative Skillsunmatched
Adobe Acrobatunmatched
Artificial Intelligence (AI)unmatched
Attorneyunmatched
Billingunmatched
Business Lawunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Corporate Governanceunmatched
Customer Relationsunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Develop and Maintain Customersunmatched
Document Managementunmatched
Documentationunmatched
Documentation Formatunmatched
Due Diligenceunmatched
Editingunmatched
Emerging Technologyunmatched
Establish Prioritiesunmatched
Financeunmatched
Fitnessunmatched
Legalunmatched
Legal Support Skillsunmatched
Maintain Complianceunmatched
Mergers and Acquisitionsunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Post Closingunmatched
Presentation/Verbal Skillsunmatched
Professional Servicesunmatched
Proofreadingunmatched
Records Managementunmatched
Reimbursementunmatched
Sales Presentationunmatched
Team Playerunmatched
Telephone Skillsunmatched
Time Managementunmatched
Travel Planningunmatched
Willing to Travelunmatched
Writing Skillsunmatched
🎯
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