Legal Administrative Assistant (Legal Secretary Trainee)Job Category : SecretaryRequisition Number : LEGAL001225Posted : April 15, 2026Full-TimeOn-siteLocationsSan FranciscoSan Francisco, CA 94111, USADescriptionAllen Matkins, a law firm with over 270 attorneys, was founded with deep roots in real estate and has leveraged that foundation to grow and build prominent litigation, corporate, tax, labor and employment, land use, and environmental practices allowing us to partner with clients across myriad industries and markets. For nearly 50 years, Allen Matkins has worked with clients drawn to us by our reputation for market‑leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government. Our firm's success is driven by our commitment to hiring and developing top talent, ensuring a team that delivers exceptional work and service to our clients. We are guided by our core values: our people are our most important resource; we have a commitment to quality work, all the time; and we work as a team with each other and with our clients – we foster camaraderie.About the PositionUnder general supervision, the Legal Administrative Assistant learns and performs secretarial tasks related to the specific work and function of attorneys, secretaries and other timekeepers. The Legal Administrative Assistant learns and maintains a general knowledge of the Firm's practice areas and a specialized knowledge of the attorneys' practice area(s) and clients. The Legal Administrative Assistant ensures client relations and satisfaction are attained in all areas of position. This position is currently a hybrid role.Essential Duties and Responsibilities :Perform general secretarial duties, including, but not limited to: correspondence, coordinating and scheduling meetings and appointments as requestedDraft, edit, and proofread practice‑specific legal documents and redline comparisonsAssist with various parts of closings, including, but not limited to: reviews, signature packets, signature pages, finalizing documents, organization, and distributionAssist with preparing closing binders and indexes upon closing of transactionsAssist with preparing, filing, and/or ordering corporate documentationPrepare and ensure client intake information follows conflict proceduresPrepare expense reports, timesheets and make travel arrangementsCalendar administrative dates as requestedDirect attorney billing and collection efforts and handle invoice correspondence as instructedMaintain attorney filesMaintain updated calendar and current client contact listsMulti‑task, manage and process desk work flowEnsure work is complete, accurate and timelyProvide knowledge and procedural mentorship for new attorneysProvide professional client relationship management and high level client serviceUtilize required software, including firmwide workflow program, BigHandAttend training sessions offered by the Firm as required or requestedProfessionally cross‑collaborate and provide support on a daily basis with legal secretaries as well as other departments within the Firm to facilitate highest possible legal supportRetain a notary commission and perform notarial acts for Firm business, as requestedEducation and/or Experience :High school diploma or equivalent; college degree strongly preferredMinimum 1–2 years of law firm experience preferredQualifications :Ability to learn and work through complex document markups and instructions in an accurate and timely mannerAbility to handle various assignments simultaneously and prioritize tasks in a high‑pressure environment while being responsive and meeting deadlinesAbility to learn and troubleshoot documents quicklyExcellent interpersonal, verbal, written and grammar communication skillsStrong commitment to producing quality results and fostering a culture of customer satisfactionMinimum typing speed of 70 wpm with high level of accuracyStrong proofreading and word processing skillsStrong technology skills and proven ability to learn new technology and software quicklyAdvanced proficiency to learn in Adobe, MS Word, Excel, DocuSign, Aderant, and time entry softwareMust be proactive team player, flexible, organized and attentive to detail in all levels of workPositive, no‑task‑too‑small attitude and willingness to adapt to changing business demandsAbility to work core business hours with flexibility for overtime, as requiredAbility to interact effectively with clients, attorneys, staff and managementEEO StatementAllen Matkins is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy, available at .CompensationAllen Matkins is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full‑time role is $50,000 - $75,000 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job‑related skills, qualifications, and location.#J-18808-Ljbffr