Legal Administrative Assistant

PURPOSE:

The Legal Administrative Assistant provides administrative support to legal professionals and attorneys in the fulfillment of their responsibilities with the law firm. The position requires a high degree of professionalism, confidentiality, discretion, initiative, flexibility, and dependability.

ESSENTIAL FUNCTIONS:

• E-file and serve in state, federal, and appellate courts
• Docket court dates and case deadlines
• Draft fee agreements
• Perform file openings and conflict checks
• Prepare legal documents, exhibits, and case-related materials
• Manage physical and electronic case files
• Coordinate deposition and trial logistics
• Process and reconcile expenses and invoices
• Draft and send client and potential client correspondence
• Create shell templates in accordance with court requirements
• Register and log attorney admissions, licenses, and registrations
• Assist with timekeeping
• Track and file Continuing Legal Education credits
• Prepare meeting/event materials, distribute accordingly
• Organize meeting logistics
• Coordinate travel logistics and itineraries
• Assist with business development and social media efforts
• Provide back-up support to other legal assistants
• Perform day-to-day administrative functions, such as: distribute/send mail, screen and place phone calls, etc.
• Complete additional duties as requested

COMPETENCIES:

• Organizational expertise
• Time management skills
• Client service know-how
• Good judgment
• Attention to detail
• Flexibility
• Analytical thinking
• Professionalism
• Team player

KNOWLEDGE / SKILLS:

• Deliver outstanding client service with a can-do attitude
• Possess strong verbal and written communication skills, including: spelling, grammar, and proofreading proficiency
• Exercise discretion in handling confidential, controversial, or sensitive information
• Demonstrate high degree of professionalism
• Use initiative and independent judgment within established guidelines
• Prioritize workloads appropriately
• Interpret data accurately and present information concisely
• Work well under pressure and within tight deadlines
• Microsoft Office Suite, Zoom, Ironclad, Emburse, and document manage system proficiency

EDUCATION & EXPERIENCE:

Experience as a Legal Administrative Assistant required. Associate’s or Bachelor’s degree desired. Business Litigation or Intellectual Property and Technology desired, but not required.

PHYSICAL DEMANDS:

Work is performed in a professional office environment and requires the following during the work day:

• Individual will interact regularly with others verbally, in-person, and via written communication
• Operate computer and other office equipment such as a copy machine, printer, telephone, etc.
• Ability to move/traverse about the office intermittently throughout the day (attend meetings, access file cabinets, obtain supplies from supply room, etc.)
• Must be able to remain in a stationary position for long periods of time (working at a computer)
• Repetitive movement (i.e. heavy computer/keyboard use)
• May require occasional light lifting (files, copy paper, etc.)

IN ADDITION TO THE ESSENTIAL FUNCTIONS OUTLINED ABOVE:

• Individual in this position will provide additional assistance and support as directed by his/her supervisor
• This job description is subject to change at any time