Legal Assistant - Business Practice Group

We are seeking an experienced, highly organized, and detail-oriented Legal Assistant to join our thriving Business Practice Group.  This position is a “coordination hub” providing administrative and legal support to attorneys and paralegals across a variety of matters, including complex estate and tax planning, trust and estate administration, business entity formation, real estate matters, and business transactions. Must be dependable, proactive, comfortable working under pressure and juggling competing deadlines to keep attorneys and client matters organized and moving forward.

 Main responsibilities

• Manage attorneys and Managing Partner’s calendars, meetings, appointments, deadlines, and document signings.
• Communicate with clients and help with new matter intake.
• Prepare, proofread, revise, and finalize legal documents and correspondence.
• Support matters involving:
• • Estate and tax planning
  • Trust and estate administration
  • Business/entity formation
  • Real estate transactions
  • Business transactions
• Track documents from preparation through execution and completion.
• Handle Oregon and Washington court e-filings
• Maintain organized electronic client files and use legal document/timekeeping systems.

 What they're looking for:

Prior legal assistant experience in these practice areas

• Estate planning and tax planning
• Trust and estate administration
• Business law/entity formation
• Real estate and business transactions
• Oregon and Washington court filings
• Heavy client contact with in-person meetings, phone calls and emails.

Software skills

You'd be expected to be comfortable with:

• Microsoft Word, Outlook, and Excel
• Adobe Acrobat
• Legal document management software
• Legal timekeeping software

Key takeaway

Our client wants someone who can step in with relatively little training and already understands estate/trust work, business transactions, real estate, and Oregon/Washington legal filing procedures.