Provide high-level administrative and document support to attorneys and paralegals. This role is critical to ensuring deadlines are met, documents are accurate, and client service standards are exceeded.
Key Responsibilities: Provide proactive administrative support to attorneys and legal teams. Edit and proofread legal and administrative documents for accuracy and consistency. Manage CLE credit tracking, calendaring, expense reimbursements, and scheduling. Greet clients, coordinate meetings, and handle professional correspondence. Electronically file documents with courts and maintain organized case files. Support billing processes including time entry, reporting, and client inquiries. Monitor deadlines and follow up on pending matters. Liaise with court personnel, attorneys, and internal staff.
Required Qualifications: At least 3 years of legal assistant or legal administrative experience in a law firm. Strong proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. Experience proofreading and formatting complex legal documents. Ability to manage multiple deadlines in a fast-paced environment. Professional written and verbal communication skills. Experience with electronic court filing systems. Authorized to work in the United States. No sponsorship required now or in the future.
Preferred: Familiarity with Kofax/Nuance, InTapp, LMS+, iManage, or similar legal software. Experience supporting multiple attorneys simultaneously. CLE tracking, expense reimbursement, or billing support experience. Exposure to litigation, probate, or other specialized legal areas.
Work Arrangement: Hybrid. Full benefits. Interview expenses covered.