This a federal grant-funded position and, by law, applicants must be age 55 or older to be considered.
This position will support the Department of the Interior, Office of the Secretary, DAS-Administrative Services, Office of Hearings and Appeals, Probate Hearings Division. Enrollees will support the OHA's varied work in response to processing backlogged Indian probate cases by providing administrative, legal-focused assistance.
Duties and Responsibilities
Duty*
Receive and transfer telephone calls, answer basic and routine questions and inquiries from interested parties; prepare and send faxes and electronic mail and prepare and review time and attendance records. Process all incoming mail, including correspondence from parties or attorneys, return mail from notices and decisions, and additional document submissions from agencies or other parties. Copy, mail, and scan relevant documents.
Percentage* 20%
Duty*
Review incoming probate case material to ensure it is current and complete; maintain case files from initial filing to completion, correctly input data into the docketing system on a timely basis, and search various system records when additional information is required. Maintain complete and orderly files in a manner that expedites retrieval; understand and ensure that record and privacy requirements are followed.
Percentage* 30%
Duty*
Use online legal, tracking, or other resources and databases to obtain information. Retrieve and input data into electronic docketing systems; perform administrative duties using electronic databases, systems, and software.
Percentage* 20%
Duty*
Review outgoing decisions, notices, and other documents for grammatical and spelling errors.
Percentage* 5%
Duty*
Coordinate travel arrangements, prepare travel authorizations, and prepare vouchers in a timely manner.
Percentage* 5%
Duty*
Arrange facilities for conferences and hearings, and prepare presentation material or background documentation.
Percentage* 5%
Duty*
Responsible for ordering and maintaining adequate supply inventories, tracking property, and ensuring equipment such as copiers, faxes, and shredders are maintained in good working order and in accordance with requirements.
Percentage* 15%
Associate's Degree
Minimum 5 years experience in an administrative office environment
First (Day)
2
Yes
No
$24.00 - $24.00 / Hourly
55437
Part Time
On-site
PMBOHA-001-005
Accrued sick time.
New Solutions Group, LLC specializes in the placement of highly qualified professionals across the entire continuum of healthcare. We have a twenty-five year history of successful placements with both managed care and provider clients.
Our staff of professionals has extensive experience in the search industry and includes former healthcare professionals, clinicians, and executives. We know the rewards and the challenges of a career in healthcare because of our real-life experience in the industry.
We do it well because we care about the future of our candidates and client organizations. Our future success depends on it.