Job Description
Our client is seeking a highly organized, detail-oriented Legal Assistant to join our growing Business Practice Group. The ideal candidate is an experienced professional who thrives in a fast-paced legal environment, excels at client service, and is able to manage multiple priorities while supporting attorneys in a variety of practice areas.
Preferred Attributes
- Ability to manage multiple projects simultaneously while maintaining confidentiality and professionalism.
- Strong problem-solving skills and initiative.
- Dependable, adaptable, and proactive with excellent follow-through.
- A positive attitude and willingness to support the team wherever needed.
If you are an experienced legal assistant who enjoys working in a collaborative environment and takes pride in delivering exceptional client service, we encourage you to apply.
Job Responsibilities
Responsibilities
- Provide administrative and legal support to a combination of attorneys and paralegals.
- Manage attorney calendars, schedule client meetings and appointments, coordinate document signings, and docket important deadlines.
- Monitor and remind attorneys of upcoming meetings, court deadlines, and client commitments.
- Serve as the primary point of contact for client communications, including coordinating the intake of new matters and maintaining positive client relationships.
- Assist with the preparation, organization, and management of legal documents related to:
~Complex estate and tax planning
~Estate and trust administration
~Business entity formation
~Real property transactions (real estate)
~Business transactions - Coordinate document flow throughout the lifecycle of client matters, ensuring accuracy, completeness, and timely execution.
- Prepare, proofread, revise, and finalize legal documents and correspondence.
- File documents with Oregon and Washington state courts, including electronic filings.
- Maintain electronic client files using document management systems.
Numbers & Facts
| Location | Portland, OR |
| Job Type | Full-time |
| Industry | Staffing/Employment Agencies |
| Salary | $50,000–$90,000 Per Year |
| Year Founded | 1996 |
| Headquarters | Portland, OR, US |
| Website | http://www.staffingsolutionsllc.com |
Qualifications
Qualifications
- Experience as a legal assistant supporting attorneys in estate planning, trust and estate administration, tax planning, business law, or a related practice area.
- Experience with complex estate and tax planning, trust and estate matters.
- Experience with business entity formation.
- Experience with real property and business transactions.
- Experience with Oregon and Washington state court filings, including e-filing procedures.
- Proficiency with Microsoft Office (Word, Outlook, and Excel), Adobe Acrobat, and legal document management and timekeeping software.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills with the ability to prioritize competing deadlines.
- High level of accuracy and attention to detail.
- Ability to work both independently and collaboratively as part of a team.
- Strong commitment to providing outstanding client service.
Benefits
Paid Time-Off, Life Insurance, Transportation Allowance, Parking, Professional Development, 401K, Flexible Spending Accounts, Medical, Dental, Vision
About Company
COMPANY OVERVIEW
Staffing Solutions LLC is a locally owned legal, administrative, and professional staffing firm serving the Portland Metro area and Southwest Washington since 1996. Founded on the principle that the right hire requires specialized expertise, we provide direct hire, contract-to-hire, and temporary staffing services with a single point of contact and a full-cycle recruiting model that ensures faster, better-matched placements.
CORE CAPABILITIES
Legal Staffing (Temporary, Contract-to-Hire, Direct Hire)
Administrative & Professional Staffing
IT Staffing & Placement
Accounting & Finance Placement
Full-Cycle Recruiting & Candidate Screening
Workforce Solutions for Law Firms, In-House Counsel & Professional Organizations
SERVICES OFFERED
Legal Staffing
Legal Clerks & File Clerks
Legal Assistants, Legal Secretaries & Support Staff
Legal Accounting Specialists
Paralegals & Litigation Paralegals
Associate & Lateral Attorneys (ATTORNEYS FOR ATTORNEYS®)
In-House Counsel
Administrative, Professional & IT Professionals
HR Professionals/Generalists
Receptionists & Administrative Assistants
Accounting & Finance Professionals
IT Support & Systems Professionals
DIFFERENTIATORS
Nearly 30 years of specialized regional market expertise
Full-cycle desk model: one point of contact from intake to placement
Deep relationships with local employers — access to roles not publicly posted
Focus on long-term placement outcomes and short-term fills
Skills
- Business Growthunmatched
- Business Practicesunmatched
- Customer Support/Serviceunmatched
- Detail Orientedunmatched
- Follow Throughunmatched
- Legalunmatched
- Multitaskingunmatched
- Organizational Skillsunmatched
- Problem Solving Skillsunmatched
- Project/Program Managementunmatched
- Team Playerunmatched
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