Legal Assistant Hybrid for a great environmental firm. At least 2 days in office each week.
They are not the typical environmental firm since they are more Federal.
Legal Assistant is responsible for providing administrative support to attorneys on a day-to-day basis, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters.
ESSENTIAL FUNCTIONS The position's essential functions include but are not limited to the following functions: Draft and revise various documents including pleadings, correspondence and memoranda; Correctly format court pleadings according to applicable court rules including the auto-generation of tables of authorities (TOAs) and tables of contents (TOCs);
Research state and federal rules of court and work with attorneys to ensure adherence to rules of court and codes of civil procedure; Timely file court documents with various courts and administrative bodies, including electronic filing where applicable; Assist with preparation for meetings, depositions, hearings, mediations, trials and other litigation proceedings; Review incoming mail and correctly route to appropriate parties, including to attorneys and to the Firm's Calendaring Department;
Review and maintain case files and partner with Firm's Records Department to ensure proper maintenance of case files; locate relevant case information for attorneys; Work closely with Calendaring Department, attorneys, paralegals, secretaries and other Firm employees to confirm dates are calendared appropriately and that attorney and department calendars are maintained; Maintain attorneys' individual calendars to track meetings, hearings, depositions, court dates and other due dates and maintain attorneys' contacts; Enter time attorneys according to Firm billing practices as requested and coordinate with Firm's billing personnel to facilitate attorneys' timely review of monthly billing statements and invoicing of clients;
Prepare attorneys' check requests and coordinate payment to vendors when necessary; Prepare expense reports and work closely with Travel Coordinator on travel arrangements; Maintain composure and work efficiently and accurately during highly stressful circumstances; Demonstrate excellent customer support; Work cordially, cooperatively and productively with Firm employees;
Work overtime as needed to complete essential functions; and Other functions that may be assigned. Management retains the right to add to or change the duties of this position at any time.
QUALIFICATIONS High school diploma required; Bachelor's degree preferred; hybrid secretary experience is desired.
Prior Eminent Domain experience is also highly desirable, though not required. Minimum of three years of legal secretary experience, preferably supporting a Partner/Principal, of Counsel or Senior Attorney;
Superior customer service skills; Accuracy in grammar, spelling and punctuation;
Strong attention to detail and ability to multi-task effectively; Self-starter with ability to work independently, as well as in a team environment; Knowledge of and experience using Microsoft Office (experience using Office 2010 Suite is preferred); Knowledge of and experience with an electronic document management system, time-entry program and calendaring program;
Ability to pass Background, Drug Screen and if applicable Medical Screenings (i.e. Vision, Hearing, or Physical) if Required by Client.
Medical, dental, vision, ancillary coverage and 401k benefits are available.