Legal Assistant - Trial

Legal Assistant - Trial
Location:  MN - Ability to work in office 50% of the work week, increasing to at least 80% of the work week (at least four days per work week) starting January 4, 2027.
Direct Hire

We are seeking a Legal Assistant to join our Trial department in our Minneapolis office.  As a valued team member, you will provide legal administrative support to multiple timekeepers in a fast-paced, client-focused environment.  Are you a good communicator with a focus on excellent customer service?  Do you deftly handle multiple tasks?  If so, we would love to hear from you.  

In this role, you will:

• Provide legal administrative support to attorneys, serving as a liaison for clients.
• Initiate client/matter openings, including conflicts checks, and engagement letters.
• Proactively review calendars to maintain an overview of attorneys’ deadlines; anticipate next steps and implement follow-up procedures to ensure deadlines are met.
• Draft, proofread, edit, and format electronic correspondence, pleadings, discovery, briefs and other memorandum for accuracy to ensure a high-quality product, including from dictation, handwritten, typed, and/or electronic copy.
• Manage docket and coordinate with attorneys and paralegals on upcoming dates and deadlines.
• File documents electronically in both state and federal courts.
• Create, edit, revise, redline, and proofread documents.
• Enter attorneys’ time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies. 
• Assist with the billing process, including distributing monthly proformas, reviewing and editing proformas, and sending invoices and related correspondence to clients. 
• Maintain client files, both electronic and hard copy; file electronic documents promptly and accurately in Outlook and document management system.
• Process and route incoming mail and electronic communications upon receipt as well as prepare outgoing mail (including packages for shipment) for prompt delivery.
• Process reimbursement requests, check requests, and vendor invoices.
• Coordinate attorney meetings and appointments, including scheduling conference rooms.
• Coordinate travel arrangements, including flights, hotels, and rental cars.
• Maintain attorney CLE records, including seminar registration and reporting.
• Provide a high level of customer service to attorneys and clients.
• Delegate administrative tasks to Department Administrative Assistants.
• May be requested to perform other duties as requested.

What we’re looking for:

• High School diploma or G.E.D. equivalent.
• At least 4 years of related experience, law firm experience preferred.
• Possess and maintain knowledge and understanding of local and federal court rules and procedures.
• Experience with Federal and State Court filing systems.
• Advanced knowledge of Microsoft Office.
• Proficient with Kofax Power PDF.
• Excellent oral and written communication skills. 
• Attention to detail and accuracy. 
• Strong organizational skills. 
• Excellent customer/client service focus and skills.
• Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met.
• Ability to use good judgment in resolving conflict and working in challenging situations.
• Ability to maintain client and firm confidentiality.
• Positive attitude and ability to work both independently and in a team environment.
• Excellent analytical and problem-solving skills; ability to use independent judgment.
• Thorough understanding of legal terminology and procedures pertinent to the practice area. 
• Work in office 50% of the work week, increasing to at least 80% of the work week (at least four days per work week) starting January 4, 2027.