Legal Office Assistant

Legal Office Assistant

Immediate need for a talented Legal Office Assistant. This is a 12 months contract opportunity with long-term potential and is located in Denver, CO (Onsite).

Key Responsibilities:

• Provides operations functions in one or all of the following areas within a Legal office/environment: operates high volume duplicating equipment, performs associated copying tasks, ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage.
• Provides copier maintenance and/or repair of customer site equipment.
• May also perform bindery, QC and final check, housekeeping, file services, call center representative, and reception, etc.
• May performs various building support functions related to meeting set Client and light maintenance.
• Runs high volume copy machines and performs binding and finishing work.
• Ensures convenience copiers are working properly, checking for quality via daily inspections.
• Clears paper jams and informs technicians of specific problems.
• Performs all repair service on customer copier equipment.
• Handle highly sensitive and confidential documents that may be time sensitive
• Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment.
• Maintains records for management reports and inventories of supplies needed.
• Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required.
• Calculates charges for jobs performed and maintains some billing logs.
• Responds to and coordinates all service calls required by customer.
• May perform filing duties in conjunction with specific customer requests.
• Delivers completed jobs to pre-determined customer locations within and outside of the site.
• Maintains daily meter and service logs.
• May travel between customer's buildings.
• Answers customer questions regarding status or feasibility of job requests.
• Ensures upkeep of convenience copier areas by keeping neat and well stocked.
• Performs duties related to the shipping of materials.
• Performs duties related to the receiving of materials.
• May perform meeting room and conference room set Client.
• May perform building occupant moves within assigned facilities.
• May perform re-lamping and light maintenance duties as assigned.
• May perform occasional cleaning duties as needed.
• May require periodic overtime on nights and weekends, including off-hour emergency response.
• Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted.
• Uses all copier equipment, calculator, fax machine, postage meter and some PC. Performs filing duties, which may include 'purging' and archiving old documents.
• Performs duties of scanning, file conversion and file naming.
• Performs FTP (File Transfer Protocol) between computers and files for printing and CS/DVD.
• Manage TOC (Table of Contents) – first page of electronic file.
• Perform duties that involve OCR (Optical Character Recognition) files to assist with key word search.
• Perform file formatting for printing/Excel files.
• Responsible for interacting and providing professional level support to executive level end users at various levels, including: legal secretaries, project managers, paralegals, associates and partners.
• Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure.
• Assist with coordinating projects that will be completed off site (BIS or Smart Source)
• Performs other duties as assigned.

Key Requirements and Technology Experience:

• Printing documents, hospitality set Client and mail fulfillment.
• Hospitality/customer service and document production.
• Requires high school diploma or GED and 1-2 years of related work experience.
• Minimum of 2 years' experience in legal industry is highly desired.
• Ability to provide an excellent customer experience, utilizing strong customer service, personal and communication skills.
• Some related copy job experience is preferred.
• May require valid driver's license and minimum levels of auto insurance coverage per client.
• Working knowledge of copier and other related equipment and repair is preferred.
• Ability to utilize a mixture of hardware and software to support functions such as cost recovery, document management and advanced workflow.
• Requires knowledge and understanding of shipping/receiving procedures.
• Basis electronics knowledge is preferred.
• Possesses ability to work independently and flexibly to complete projects.
• Possesses ability to determine correct method and packing material as well as check packing slips for accuracy of incoming materials.
• Possesses ability to comprehend instructions concerning mail delivery.
• Possesses troubleshooting and problem-solving skills.
• Possesses ability to read and comprehend written technical information in the form of manuals, parts books and related publications.
• Possesses excellent customer relations skills and excellent verbal communication skills.