Job Description
Legal Operations Assistant - Boston MA
We are seeking candidates for an entry-level Legal Operations Assistant position with a leading financial services firm in Boston, MA. The Legal Operations Assistant will support the firm’s legal department with invoice processing, billing, financial tracking, matter management, and day-to-day operational activities. The ideal candidate will have 0–1+ years of finance, billing, or administrative experience in a professional services environment.
This is a 6–12+ month contract position offering $25–$30/hour, depending on experience, with a 40-hour workweek. The position follows a hybrid work model in Boston.
Responsibilities:
We are seeking candidates for an entry-level Legal Operations Assistant position with a leading financial services firm in Boston, MA. The Legal Operations Assistant will support the firm’s legal department with invoice processing, billing, financial tracking, matter management, and day-to-day operational activities. The ideal candidate will have 0–1+ years of finance, billing, or administrative experience in a professional services environment.
This is a 6–12+ month contract position offering $25–$30/hour, depending on experience, with a 40-hour workweek. The position follows a hybrid work model in Boston.
Responsibilities:
- Assist with legal matter intake, including creating, updating, maintaining, and closing matters within the department’s matter management system.
- Support day-to-day matter management by ensuring records are accurate, complete, and up to date.
- Assist with legal invoice processing, billing inquiries, and related administrative tasks.
- Support matter budgeting, accrual tracking, and financial recordkeeping.
- Monitor incoming requests and coordinate with internal stakeholders to resolve routine operational issues.
- Maintain operational trackers, reports, and supporting documentation.
- Identify and escalate discrepancies, incomplete requests, and processing issues as needed.
- Support outside counsel and third-party vendor management processes.
- Assist with system testing, process documentation, and other operational initiatives as needed.
- Bachelor’s degree in Business Administration, Finance, Legal Studies, or a related field preferred.
- 0–1+ years of experience in business operations, administrative support, finance, billing, or a related field.
- Experience with invoice processing, billing, financial tracking, or legal operations preferred but not required.
- Strong attention to detail and the ability to maintain accurate records and documentation.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Excellent organizational and time-management skills, with the ability to prioritize requests and meet deadlines.
- Strong written and verbal communication skills, with the ability to collaborate effectively across teams.
- Ability to identify discrepancies, troubleshoot routine issues, and escalate concerns when necessary.
- Comfortable working with databases, spreadsheets, tracking systems, and established procedures.
- Demonstrates initiative, sound judgment, and a willingness to learn new systems and processes.
If you are interested in learning more about this opportunity, please email your resume to Lydia at Lsinger@daleyaa.com.
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Numbers & Facts
| Location | Boston, MA |
| Industry | Staffing/Employment Agencies |
| Salary | $25–$30 Per Hour |
| Company Size | 20 to 49 employees |
| Year Founded | 2005 |
| Website | http://daleyaa.com/ |
About Company
Daley And Associates, LLC (“DAA”) is a boutique search, executive, and contract staffing firm located in Boston, MA. We specialize in the placement of Accounting, Finance, Information Technology, Legal, Administrative, and Life Sciences professionals at all levels. The firm was founded in 2005 by distinguished executives with over 30+ years of staffing agency experience with the mission to create a different kind of recruiting firm, one that provides a very hands-on, consultative approach to the clients they serve.
Daley And Associates works with some of the most prominent businesses in the greater Boston area. Our clients range from promising start-ups to Fortune 100 companies.
Skills
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