Legal Operations Coordinator

• Assist with legal matter intake, including creating, maintaining, updating, and closing matters within the department’s matter management system.
• Support day-to-day matter management, ensuring records are accurate, complete, and up to date.
• Assist with legal invoice processing, billing inquiries, and related administrative tasks.
• Support matter budgeting, accrual tracking, and financial record maintenance.
• Monitor incoming requests and coordinate with internal stakeholders to address routine operational issues.
• Maintain operational trackers, reports, and supporting documentation.
• Identify and escalate discrepancies, incomplete requests, and processing issues as needed.
• Support processes related to outside counsel and third-party vendor management.
• Assist with system testing, process documentation, and other operational initiatives based on departmental needs.

Qualifications:

• Bachelor's degree in Business Administration, Finance, Legal Studies, or a related field preferred.
• 0 - 1+ years of experience in business operations, administrative support, finance, billing, or a related field.
• Experience with invoice processing, billing, financial tracking, or legal operations is preferred but not required.Strong attention to detail, with the ability to maintain accurate records and documentation.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Excellent organizational and time-management skills, with the ability to prioritize multiple requests and meet deadlines.
• Strong written and verbal communication skills, with the ability to collaborate effectively across teams.
• Ability to identify discrepancies, troubleshoot routine issues, and escalate concerns when necessary.
• Comfortable working with databases, spreadsheets, tracking systems, and established procedures.
• Demonstrates initiative, sound judgment, and a willingness to learn new systems and processes.