Legal Receptionist

Legal Receptionist

LHH Recruiting is seeking a professional and detail-oriented Legal Receptionist for our client in Phoenix, AZ on a contract to hire basis to serve as the first point of contact for clients, visitors, and employees in a fast-paced legal environment. This role combines front-desk responsibilities with administrative support for attorneys and legal staff, requiring exceptional organization, communication, and multitasking skills.

Key Responsibilities

Reception & Client Support

• Greet clients, visitors, and vendors in a professional and courteous manner.
• Answer and direct incoming phone calls and emails.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain a welcoming and organized reception area.

Meeting & Conference Coordination

• Oversee and manage conference room reservations to ensure efficient scheduling and availability.
• Coordinate meetings and events, including arranging refreshments, conference calls, virtual meeting technology, and presentation equipment.
• Prepare meeting spaces before events and assist with room reset and cleanup following meetings.
• Ensure conference rooms are stocked, organized, and ready for use.

Administrative & Legal Support

• Provide administrative assistance to attorneys, legal assistants, and other team members.
• Support timekeeping and billing activities by assisting with time entry, invoice preparation, and related documentation.
• Process vendor invoices, expense reports, and reimbursement requests accurately and timely.
• Assist with document preparation, filing, scanning, copying, and data entry as needed.
• Maintain confidentiality of sensitive client and firm information.

Qualifications

• Previous receptionist, administrative assistant, or legal office experience preferred. 3+ years.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to prioritize multiple tasks.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to interact professionally with clients, attorneys, and staff at all levels.
• High attention to detail and commitment to accuracy.

Preferred Qualifications

• Experience working in a law firm or professional services environment, 3+ years.
• Familiarity with legal billing, invoicing, or time-entry systems.
• Experience coordinating meetings and managing office operations.

Pay Details: $24.00 to $28.00 per hour

Search managed by: Chris Collins

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.