Legal Secretary- 3683355

Job Title: Legal Secretary

Location: Nashville, TN 37201

Salary/Payrate: $60K-$95K

Work Environment: Onsite

Term: DH

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

Job Description:

Our client, a well-regarded law firm, is looking for a Legal Secretary to join their Nashville team.       

Key Responsibilities

• Prepare, format, edit, proofread, and finalize pleadings, briefs, correspondence, and other legal documents.
• Electronically file documents with state and federal courts; maintain familiarity with e-filing procedures and court requirements.
• Maintain organized, current client files and litigation records.
• Manage attorney calendars using Outlook and Milana, including appointments, deadlines, hearings, and critical dates.
• Coordinate attorney travel, schedules, and related logistics.
• Enter, audit, and update timekeeping records, including appropriate litigation codes.
• Process attorney expense reports, reimbursements, and mileage submissions.
• Provide professional, responsive telephone and administrative support to attorneys and reception as needed.
• Review vendor invoices for accuracy, prepare payment requests, and ensure timely submission to clients or accounting.
• Assist with the preparation, review, and timely submission of pre-bills and client invoices.

Qualifications

• High school diploma required; college degree preferred.
• Minimum 5 years of legal secretarial or litigation support experience.
• Experience supporting Tennessee litigation required; California litigation experience is a plus.
• Proficiency with LexisNexis, PACER, ECF, Aderant Milana, and Concur.
• Strong understanding of legal terminology, litigation procedures, court filings, and legal documentation, including preparing tables of contents and tables of authorities.
• Advanced computer skills with Microsoft Word, Excel, PowerPoint, Outlook, document management systems, time-entry platforms, e-filing applications, and databases.
• Exceptional organizational skills, attention to detail, accuracy, discretion, and ability to manage multiple deadlines in a fast-paced legal environment.