Job Title: Legal Secretary - Litigation
Location: Riverside, CA 92501 and Cerritos, CA 90703
Salary/Payrate: $70K-$92K (some flex) + bonus and AWESOME benefits!!!
Work Environment: Onsite
Term: Permanent / Fulltime
Bachelor’s degree required: No
Referral Fee: AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
The Legal Secretary provides high-level administrative and secretarial support to attorneys, ensuring the efficient management of litigation matters from inception through resolution. This position is responsible for drafting, revising, and finalizing complex legal documents; preparing and executing e-filings in state and federal courts and with administrative agencies; maintaining case calendars and tracking critical deadlines; and organizing materials for hearings, trials, arbitrations, and mediations. The role demands exceptional attention to detail, advanced organizational skills, and the ability to manage multiple cases and priorities in a fast-paced law firm environment. The ideal candidate will possess strong knowledge of litigation procedures, court rules, e-filing requirements, and legal terminology, along with professionalism, discretion, and initiative to anticipate the needs of attorneys and clients.
- Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription
- Handle e-filings and support all stages of the litigation process, from initiation through trial
- Assemble documents and exhibits for court filings, recordings, hearings, arbitrations, mediations, depositions, and other proceedings
- Proofread documents to ensure accuracy, correct grammar, and compliance with Firm formatting standards
- Create and update Tables of Contents (TOC) and Tables of Authorities (TOA)
- Schedule and coordinate appointments, meetings, and deadlines for attorneys
- Maintain and monitor attorney calendars, ensuring all critical dates are recorded on the master calendar
- Prepare and process new client/matter intakes per Firm procedures
- Utilize computers, transcription equipment, and legal software to efficiently produce and manage documents
- Arrange travel for attorneys, including hotel, airfare, and ground transportation
- Sort, read, print, and distribute incoming mail and emails to appropriate recipients
- Assist with the creation and assembly of marketing materials such as pitch folders, attorney biographies, and PowerPoint presentations
- Provide backup and overflow coverage to other attorneys and staff as needed
- Maintain confidentiality of all Firm, client, and personnel information
- Additional duties may be assigned as required to meet business needs
Qualifications/Requirements:
- High School Diploma or equivalent
- Minimum of five years of litigation secretary experience
- Strong writing, editing, and proofreading skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with document management systems such as iManage preferred
- Strong organizational skills with the ability to prioritize workload for multiple attorneys
- Excellent verbal, written, and telephone communication skills to interact professionally with clients, attorneys, vendors, and staff
- Ability to operate standard office equipment, including computers, transcription devices, fax machines, and photocopiers with advanced functions
- Consistently reliable in attendance and punctuality