Overview
Salary: $62,500-$75,000 Annually
Location: Mokena, IL | On-site
You'll provide administrative support to Ozinga's General Counsel and Legal Department on real estate transactions, corporate matters, contracts, and other legal work. Your role combines administrative and clerical responsibilities with the opportunity to work across several areas of the business.
What You'll Do
- Assist with preparing, formatting, proofreading, editing, and organizing contracts, purchase orders, agreements, legal correspondence, release and settlement documents, and corporate records via templates or at the direction of an attorney
- Assist with real estate purchases, sales, leases, and closings, including coordinating and placing orders for title commitments, surveys, environmental assessments, and closing documents
- Assist with routine corporate filings, draft consents and resolutions, organize and maintain corporate records, bylaws, operating agreements, and entity information
- Receive, log, track, and route summonses, complaints, subpoenas, and other legal filings to the appropriate individuals
- Maintain calendars and tracking systems for contractual, transactional, corporate filing, and litigation related deadlines
- Assist with research on federal, state, and local requirements, as well as trademark, copyright, and patent registrations and renewals
- Maintain attorney's calendars, process and code invoices; and coordinate scheduling and communications with internal departments and outside legal, engineering, and environmental firms
What You'll Bring
- At least 1 years of experience providing administrative or secretarial support, preferably involving real estate transactions, corporate legal matters, and contracts at a law firm or in-house legal department
- Experience preparing, formatting, proofreading, and organizing legal and business documents, maintaining records, coordinating deadlines, and supporting attorneys
- Proficient skills in Microsoft Office Suite and Adobe Acrobat
- Strong organization, communication, and time management skills
- High school diploma or equivalent required; Associates degree or legal secretarial certificate preferred
- Notary public commission or willingness to obtain one after hire
- Ability to maintain strict confidentiality
- Ability to work under the direction of attorneys and exercise sound judgment in escalating matters
About Ozinga
Ozinga is a fifth-generation, family-owned company whose purpose is to make a positive impact on people, their families, and the communities we serve. Every day, coworkers across the organization work together to deliver on that purpose.
Benefits Information
At Ozinga, we care about the well-being of our coworkers both in and out of the workplace. That's why we're proud to offer a comprehensive benefits package designed to support your health, financial security, and overall quality of life.
Our benefits include:
- Medical, Dental, and Vision Insurance - Protecting your health and providing peace of mind
- Retirement Plan Options - Helping you build a secure future
- Voluntary Benefits - Helping you cover unexpected expenses
- Work-Life Balance - Supporting flexibility so you can thrive in every area of your life
- Employee Assistance Program - Offering confidential support for personal and professional challenges
- Wellness Program - Promoting a healthy lifestyle through resources and incentives
We believe that when our coworkers feel their best, they can do their best.
Ozinga is an Equal Opportunity Employer. We consider applications for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, sexual orientation, citizenship status, genetic information, or any other legally protected status.