LEGAL SECRETARY

Job Posting: Legal Secretary

Department of Water Resources

JC-532006

• Legal Secretary

LEGAL SECRETARY

$4,371.00 - $5,748.00 per Month

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 10/5/2026

Application Methods:

Electronic (Using your CalCareer Account)

By Mail

Drop-off

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Job Description and Duties

This is a great position if you enjoy being in a secretarial role and are interested in putting your organizational and file management skills to work. The Legal Secretarial staff of the Office of the General Counsel (OGC) consists of a Legal Support Supervisor I, three Legal Secretaries, and one Sr. Legal Typist who work closely as a team to support over fifty attorneys in a professional yet friendly environment. An ideal candidate will have good attendance records, strong communication and interpersonal skills, and enjoy a variety of different projects including calendaring, arranging attorneys travel and reimbursement, case management, SharePoint maintenance, proofreading, editing, and compiling and serving legal documents.

Under general supervision of the Legal Support Supervisor I, this position will perform the full range of complex legal secretarial work and administrative responsibilities to provide support services to the attorneys and staff of the OGC. The incumbent may also assign, direct, and check the work of other support staff on special legal projects.

This position is based in Sacramento and is expected to report to the office four days per week.

The classification is currently subject to Section 5, Hiring-Above-Minimum (HAM) Authorization and to Pay Differential 141. Both are described in the California State Civil Service Pay Scales.

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• LEGAL SECRETARY

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

Job Code #:

JC-532006

Position #(s):

840-137-1282-001

Working Title:

Legal Secretary

Classification:

LEGAL SECRETARY

$4,371.00 - $5,473.00 A

$4,591.00 - $5,748.00 B

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

1

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information

Executive, Office of the General Counsel, Sacramento

Department of Water Resources (DWR) was established in 1956 by the California State Legislature. We manage California's water resources, systems, and infrastructure, including the State Water Project, in a responsible sustainable way.

At DWR, we are embedding climate change response into every project we undertake. We have set standards to help evaluate how each project incorporates climate resilience principles and ensure consistency across the Department. Our mission is to sustainably manage the water resources of California, in cooperation with other agencies, to benefit the state's people and protect, restore, and enhance the natural and human environments.

DWR also strives to create a trusting and welcoming workplace where employees embrace diverse viewpoints and treat each other with civility and respect. An important component of DWR's equal employment opportunity program centers around justice, equity, diversity, and inclusion.

Department Website: https://water.ca.gov/

Free virtual career consultation services including one-on-one DWR career consultations, application/resume review, tips for applying, and mock interviews, provided by DWR's Recruitment and Workforce Planning section can now be scheduled via https://water.ca.gov/About/Careers.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 10/5/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Water Resources

Mailing Address

Attn: Division of Human Resources

P.O. Box 1079

Sacramento, CA 95812

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Water Resources

Submit in Person

Certification Desk

715 P Street, 7th floor

Sacramento, CA 95814

08:00 AM - 04:30 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - Cover Letter

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to act independently and work as a team, exercise initiative, and demonstrate good judgement in making decisions.
• Ability to develop and maintain strong working relationships, professionally communicate, and interact with all levels of staff and stakeholders in a customer service focused manner.
• Ability to maintain consistent and regular attendance.
• Experience working with sensitive and confidential information.
• Strong communication skills both verbal and written.
• Proficiency in Adobe Acrobat, and in Microsoft Office suite, including Outlook, Microsoft Teams, SharePoint, OneDrive, Word, PowerPoint, and Excel.
• Experience proofreading, editing, and/or formatting correspondence and memoranda.
• Ability to effectively plan and organize work, work under pressure on multiple tasks with short deadlines, and handle multiple projects simultaneously.
• Experience performing complex clerical and secretarial work in a professional office setting, preferably as an administrative employee in a legal office.
• Experience making travel arrangements in a professional setting.
• Experience calendaring legal proceedings, filings, and/or deadlines.

Benefits

Click here to read about the outstanding benefits offered to eligible employees.

DWR is dedicated to creating an innovative workplace for its team members that is inclusive, diverse, and interactive! Here are a few of the ways we stay engaged with our team:

• Continuous and ongoing training
• Diversity, Equity, and Inclusion program activities
• Employee Assistance Program (EAP)

DWR also currently offers a variety of transportation resources and programs, including:

• Transit pass subsidies
• Bike lockers
• A bicycle commuter program

Additionally, as a State of California employee, you may be eligible for many benefits, such as:

• Medical, including health, dental, and vision insurance
• Paid holidays and vacation/leave
• Defined retirement program
• Savings Plus Program (401(k), 457(b))
• Medical/Dependent Care Reimbursement Accounts

The new California Natural Resources Headquarters building:

• Is centrally located and right next to a light rail station and other public transit options
• Has its own free gym
• Has its own bodega and restaurants
• Is close to many other restaurants and amenities, including to DOCO and the Golden 1 Center

Personal Leave Program 2025: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax withholdings. For additional information please visit Human Resources Manual - CalHR.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:

Cody Howard

(916) 719-9519

cody.howard@water.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Office of Civil Rights

(916) 653-6952

civilrights@water.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Special Instructions

To be considered, submit a completed State application (STD. 678), resume, and cover letter. Please reference SAP Position #50032883 and Job Control #532006 in the examination(s) or job title(s) for which you are applying section of your application. The hiring unit will receive only the documents specified in the Required Application Package Documents section.

The following basis of eligibility will be considered: List eligibility, transfer, LEAP, reinstatement, and SROA/Surplus.

Employment History on the STD 678 must be complete and include dates, accurate hours per week, total hours worked, duties and responsibilities, and contact names and phone numbers of supervisors. Resumes, cover letters, and/or other attachments will not be accepted in lieu of a completed application.

Click here to complete DWRs Recruitment Survey. This survey is for research purpose only and will not affect the application status.

Examination/Assessment

For more information about the State hiring process, click here. To learn more about how to get a State job, click here.

List eligibility can be established by taking and passing the examination/assessment.

Click the examination(s)/assessment(s) information link: LEGAL SECRETARY

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.