Legal Secretary

Join one of the world's leading law firms and become an integral part of a collaborative team that supports exceptional legal work for sophisticated clients. Arnold & Porter is seeking an experienced Legal Secretary to provide high-level administrative and legal support to attorneys and practice teams in our Seattle office.

This is an exciting opportunity for a proactive, detail-oriented professional who thrives in a fast-paced environment, enjoys building strong relationships, and takes pride in delivering outstanding client service.

As a Legal Secretary, you will play a critical role in ensuring attorneys can focus on delivering exceptional legal work while you manage the administrative and operational details that keep matters moving forward.

Key Responsibilities

• Preparing, editing, proofreading, and formatting legal documents, correspondence, agreements, pleadings, motions, subpoenas, contracts, and other legal materials.
• Managing attorney workflow, priorities, and deadlines while serving as a trusted resource and partner.
• Collaborating closely with attorneys, colleagues, and the Attorney Resource Center (ARC) to provide seamless support.
• Assisting with client billing activities, including reviewing and editing prebills and coordinating with the Billing Department.
• Opening new client matters and coordinating requests for client files and records through the firm's Information Governance team.
• Coordinating domestic and international travel arrangements through the firm's approved travel provider.
• Entering, reviewing, and finalizing attorney time entries in accordance with firm procedures.
• Maintaining both electronic and physical filing systems, ensuring documents are accurately organized and stored.
• Coordinating meetings, conferences, client visits, and special events, including conference room reservations, catering, technology support, and Outlook invitations.
• Managing calendars, appointments, phone communications, contact lists, and routine correspondence.
• Providing transcription and dictation support as needed.
• Organizing incoming mail and ensuring timely routing of documents and communications.
• Processing expense reports, invoices, and accounts payable submissions.
• Managing original legal documents, deposition transcripts, and records with accuracy and confidentiality.
• Converting and formatting documents across multiple platforms, including Word, PDF, Excel, and PowerPoint.
• Supporting attorneys and practice teams with a variety of administrative and project-based requests.

• High school diploma required; associate's or bachelor's degree preferred.
• Minimum of 10 years of legal secretarial experience in a law firm or professional services environment.
• Typing proficiency of 60+ words per minute.
• Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and document management systems.
• Experience with legal technology platforms and applications, including iManage, Emburse, DTE Time Entry, or similar systems.
• Experience using ChatGBT, Copilot, and/or Claude a plus.
• Thorough understanding of legal terminology, legal documentation, and court filing procedures, including electronic filings.
• Exceptional written and verbal communication skills.
• Strong organizational and project management abilities with a keen attention to detail.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing demands.
• Demonstrated commitment to confidentiality, professionalism, and sound judgment.
• Proven ability to deliver superior client service to both internal and external clients.
• Flexibility to work additional hours when business needs require.