LIMS Administrator

Title: LIMS Administrator
Location: Oklahoma City, OK
Duration: 12+ months
Notes:
Either Web Cam or In Person interview
Duration: 03/01/2027– 02/29/2028

Position Overview

Description

The Oklahoma State Department of Health (OSDH) is seeking a qualified LIMS Administrator for a 12-month contract with the option to renew starting on March 01st 2027.
Position Summary
The LIMS Administrator III serves as the system owner for the Oklahoma State Department of Health (OSDH) Public Health Laboratory's (PHL) Laboratory Information Management Systems (LIMS). The incumbent will partner with PHL personnel, IT personnel, and other supporting groups to maintain and improve Labware/Rees or/and Neometrix and any other LIMS in use by the PHL. The role will support the testing, functionality, upgrade, and validation efforts of new LIMS applications within the PHL environment.
The LIMS Administrator will troubleshoot; and perform remedial actions while documenting resolutions consistent with the College of American Pathologists (CAP) and Clinical Laboratory Improvement Act (CLIA) standards to resolve problems with LIMS. The position will also assist in PHL reporting and implementation. They will assist in internal and external training development and delivery.

Position Responsibilities / Essential Functions

• Analyze database and laboratory workflows and provide strategy and methods to tune and improve the LIMS.
• Implement alterations to the existing LIMS to ensure the system continues to meet evolving business needs.
• Ensure that existing system functionality continues to function correctly by coordinating vendor activities and/or implementing internal activities to correct software faults as well as doing preventative maintenance and other recurring tasks.
• Collaboration with the vendor, OMES and other facilities for LIMS upgrade and the implementation.
• Write robust documentation and able to effectively communicate all LIMS related issues in a timely fashion to all PHL staff members.
• Implement and maintain APHL/CDC Public Health Laboratory Interoperability Project (PHLIP) HL7 ORU messages.
• Implement and maintain CDC Antibiotic Resistance Lab Network (ARLN) result messaging, CSV, and/or HL7 ORU.
• Implement and maintain HL7 ELR feed to OSDH Acute Disease service software.
• Development and maintenance of the PHL web accessioning page (test requisition).
• Maintenance of laboratory subnet – connection of laboratory equipment, IP configuration, file transfer, serial data connections.
• Development and maintenance of LIMS visual workflows for tracking of tests/samples.
• Review grant PHL Funding Opportunities Announcements (FOA) and PHL Notice of Funding Opportunities (NOFO) for identification of key activities and budget items.
• Develop and/or refine grant narratives, justifications, performance evaluations, implementation plans, and milestones for competitive grants.
• Develop and deliver training for LIMS implementation, grant completion, and administrative procedures.
• Lead and coordinate technical investigations and manage technology resolution implementations for PHL activities.
• Perform technical tasks like LIMS installations, environmental refreshes, backups, performance tracking, etc.
• Develop crystal reports and ad hoc queries (SQL) based on user requirements.
• Liaise with LIMS vendors, other internal technology groups, and business partners on technology change governance and change prioritization.
• Ensure information security; access, use, and safeguard sensitive information to ensure HIPAA compliance.
• Formulates and defines the scope of work for major upgrades to LIMS with an understanding of applicable systems and laboratory requirements.
• Being present at the office is an essential function of the job.
• Other duties as assigned.

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in team environment, participating and assisting their peers.

Requirements

A bachelor's degree is required, preferably in a scientific field of study; plus, four (4) years of professional experience with extensive technical knowledge of medical laboratory processes and procedures while being familiar with federal regulatory statues governing medical laboratories.

Location & Schedule

• Location: OKC
• Work Arrangement: Onsite, 5 days in office
• Schedule: 8 AM–5 PM

Timeline & Interview Process

- Interview: 1 round in person

Required Skills

• SQL
• Visual Basic
• Visual Basic .NET
• Fire Daemon
• Tomcat
• ZPL
• PCL
• Jscript.NET
• HTML
• LIMS Basic
• ASTM E1381
• ASTM E1394
• XML
• HL7
• Script parsers

Compliance & Requirements

• $5M Cyber Insurance: Agencies are required to submit proof of adequate Cyber Insurance coverage by uploading a valid, current Certificate of Insurance to Ironclad which will be required at a later step.
• High Data Sensitivity