Litigation Legal Assistant

We've been engaged by a top national law firm to identify a Legal Assistant to support the Environmental, Energy, and Natural Resources Practice Group Legal Team! This position will provide advanced legal and administrative support to attorneys, paralegals, peers and other colleagues as needed and requested. Duties may vary based upon location and practice group.

Essential Duties/Responsibilities:

1. Understands the specific needs and business of the practice group.
2. Manages the business intake process - runs adversary searches, drafts screening memos and engagement letters and opens new files.
3. Prepares, revises and formats legal documents and correspondence using various software applications and according to instructions; proofreads documents/correspondence for content, spelling, grammar, language usage and punctuation and puts into final form.
4. May transcribe digital audio files to create written transcripts of recorded information.
5. Prepares documents and applicable fees for electronic filing as needed and according to instructions. E-files documents with federal and state courts and other agencies.
6. Manages incoming and outgoing telephone calls, mail (regular, certified, UPS, FedEx, etc.), hand deliveries and emails.
7. Supports client activities and provides direct contact client assistance and support.
8. Maintains and manages attorney/paralegal calendars - docket court deadlines, conferences, teleconferences, depositions, other meetings as requested.
9. Assists as needed with in-office tasks/requests, projects, overflow work, administrative work and other duties as required to support and aid in the workloads of attorneys, paralegals, peers and other colleagues throughout the firm.
10. Navigates workflow technology with a high level of skill and partners with central team for maximum efficiency and quality.
11. Effectively manages workflow and priorities.
12. Proactively supports the team and demonstrates a positive and collaborative approach to working with others.
13. Serves as a resource to teammates.
14. May manage logistics for internal and external meetings.
15. May liaise with courts.
16. Perform additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm's overall objectives.

Competencies:

• Communication - Understands the importance of and demonstrates verbal, written, and non-verbal communications.
• Customer/ Client Experience - Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
• Job Knowledge & Technical Skill - Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
• Organizing & Planning - Proactively takes actions, finds solutions, and displays skills to be efficient and productive.

Job Qualifications (Education, Experience and Certification):

1. High school education with four (4) years legal assistant experience, or two (2) years legal assistant training plus at least two (2) years legal assistant experience.
2. Advanced legal assistant skills, including accurate typing; working knowledge of personal computers; strong knowledge and skills in MS Outlook, Word, Excel and Adobe Acrobat; excellent grammar, spelling, punctuation and proofreading skills; and advanced knowledge of legal terminology.
3. Strong knowledge of iManage, iCompli, Intapp, Chrome River, Expert Time and CompuLaw, or similar software.
4. Strong knowledge of federal, state and local court rules.
5. Advanced knowledge in one or more specialty areas preferred (i.e., litigation, corporate, tax, intellectual property, etc.).
6. Excellent communication and interpersonal skills to deal with a wide variety of people inside and outside the firm.
7. Excellent organizational skills to handle the work of several attorneys/paralegals.
8. Ability to work effectively under pressure to meet tight deadlines.
9. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.