Job Description
Location: Seattle (Hybrid) 2-3 Days
Salary: $35 - $50/hr
Key Responsibilities:Case Preparation and Initiation:
- Assist with client intake documents, questionnaires, and authorization forms.
- Prepare and file case initiation documents, including complaints, summonses, and civil cover sheets, ensuring all deadlines are met.
- Draft Proofs of Service and ensure proper filing and documentation with the court
- Maintain accurate case matrices and service lists.
- Prepare and e-file legal documents, case management statements, notices of ruling, discovery shells, and opt-out notices.
- Ensure compliance with Washington state and federal court rules.
- Track litigation deadlines, hearing dates, and service windows; schedule virtual or in-person hearings.
- Send reminders for hearings, mediation deadlines, jury fees, and tentative rulings
- Maintain case files in the firm’s matter management system (e.g., FileVine), ensuring documents are organized, Bates-stamped as needed, and accessible.
- Update service lists, case matrices, and team calendars after filings or proofs of service.
- Client & Vendor Coordination: Act as liaison with clients, process servers, mediators, court reporters, and opposing counsel. Coordinate payment requests for court and mediation fees; submit invoices and expense documentation.
- Oversee preparation and filing of case initiation documents (complaints, summonses, civil cover sheets) and ensure deadlines are met.
- Maintain accurate case matrices and guide Legal Assistants on Proofs of Service and service lists.
- Assist with onboarding and training new Legal Assistants.
- Support litigation teams with administrative duties and special projects as needed
- Associate’s degree or paralegal certificate from an ABA-approved program.
- Minimum 3 years of litigation support experience in a Washington law firm or equivalent setting.
- Proficiency with Microsoft Office Suite, PDF software, and legal research platforms.
- Exceptional attention to detail and strong organizational skills
- Excellent legal writing, analytical, and verbal communication abilities.
- Proven ability to manage competing deadlines and prioritize tasks in a fast-paced environment.
- Familiarity with case management systems (e.g., FileVine).
- Health Coverage: Medical, dental, and vision insurance
- Time Off: Discretionary Time Off (DTO), sick leave, and paid holidays
- Additional Perks: Flexible work arrangements including remote work options
- Other Compensation: Eligibility for performance-based, discretionary bonuses
Numbers & Facts
| Location | Seattle, Washington |
| Industry | Staffing/Employment Agencies |
| Salary | $35–$50 Per Hour |
| Company Size | 50 to 99 employees |
| Year Founded | 1970 |
| Website | http://jba.com |
About Company
JBA was founded in the late 1970s by a female computer scientist who managed different projects in IT, and saw a market for supporting companies through building a consultancy. Thus, Jacqueline Buickians and Associates (JBA) was formed. Throughout the years, demand set in for recruitment and we expanded our services in this area. We diversified our offerings for different positions, expanding our company focus from technology to fields like accounting, legal, marketing, administrative, and most recently, warehouse support. Today, JBA provides services beyond recruitment, supporting companies with creative services like digital marketing, employer branding, and training. Building from 35 years in business, our complementing services add value to our clients in this evolving global market.
Skills
- Accredited Business Accountants (ABA)unmatched
- Administrative Skillsunmatched
- Adobe Acrobatunmatched
- Attorneyunmatched
- Calendar Managementunmatched
- Case Managementunmatched
- Communication Skillsunmatched
- Customer Relationsunmatched
- Detail Orientedunmatched
- Establish Prioritiesunmatched
- File Maintenanceunmatched
- Journalismunmatched
- Legalunmatched
- Legal Documentsunmatched
- Legal Researchunmatched
- Legal Support Skillsunmatched
- Litigationunmatched
- Maintain Complianceunmatched
- Microsoft Officeunmatched
- Onboardingunmatched
- Organizational Skillsunmatched
- Paralegalunmatched
- Presentation/Verbal Skillsunmatched
- Time Managementunmatched
- Writing Skillsunmatched
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