Logistics Specialist

Position Summary

Skyline seeks a detail-oriented, organized Logistics Specialist to coordinate inbound and outbound freight, maintain accurate shipping records, communicate with carriers, and physically support freight handling. The role also identifies shipment consolidation and transportation cost-saving opportunities. It combines administrative work with hands-on warehouse responsibilities in a deadline-driven trade show environment. Entry-level logistics experience is acceptable.

Key Responsibilities

Shipping & Transportation Coordination

• Coordinate inbound and outbound LTL, FTL, and parcel shipments; schedule carrier pickups and deliveries around order and trade show deadlines.
• Use Shipwell to coordinate and track shipments; prepare and verify Bills of Lading (BOLs), shipping labels, manifests, and supporting documents.
• Process FedEx shipments, including labels, tracking, and pickup coordination; monitor shipments and resolve delays, missed pickups, and discrepancies.
• Communicate with carriers, brokers, and internal teams; assist with freight quotes, carrier selection, routing, and exception escalation.

Freight Consolidation & Cost Optimization

• Identify opportunities to consolidate freight across client orders, shows, and transportation routes based on schedules, destinations, and shipping requirements.
• Coordinate approved consolidation plans and freight cost comparisons; report opportunities, estimated savings, and concerns to Service Center Management.

Systems, Accuracy & Documentation

• Use Shipwell, SAP, Exhibit Force, Workfront, and other systems to review orders, document freight movement, and maintain shipment records.
• Verify destinations, quantities, dimensions, weights, piece counts, and handling needs; reconcile discrepancies between physical freight, paperwork, and systems.
• Maintain tracking details, carrier communications, transportation updates, and reports; promptly communicate necessary corrections.

Warehouse Shipping & Receiving Support

• Physically load and secure outbound freight; verify pieces against shipping documentation and coordinate packaging, labeling, and staging.
• Operate forklifts, pallet jacks, and other equipment only when trained and authorized; follow all safe material-handling procedures.
• Assist with unloading and receiving when needed; report damage, shortages, and packaging issues; maintain safe, orderly shipping and staging areas.
• Provide general warehouse assistance during slower shipping periods, including asset handling, inventory organization, staging, and material movement.

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Inbound Assets, Team Coordination & Improvement

• Assist with tracking client assets, new equipment, rental returns, stock transfers, and internal inventory movements; research missing or misdocumented freight.
• Serve as a point of contact for daily shipping questions; coordinate priorities with Client Experience, Operations, department leads, carriers, and vendors.
• Escalate shipment issues, potential extra charges, and operational concerns promptly; follow company procedures and support process improvements.

Qualifications Education & Experience

• High school diploma or equivalent required; additional logistics, transportation, or supply chain training

preferred.

• Previous experience in shipping, logistics, freight coordination, transportation, or related operations required; entry-level experience acceptable.
• Experience with LTL/FTL/parcel shipping, Shipwell or another TMS, SAP/Exhibit Force/Workfront, or trade show logistics is preferred, not required.
• Forklift, pallet jack, or other warehouse equipment experience preferred.

Skills & Competencies

• Basic understanding of freight processes and shipping documents; ability to recognize discrepancies and help resolve them.
• Strong organization, attention to detail, recordkeeping, problem-solving, and management of competing deadlines.
• Professional written and verbal communication; effective collaboration across warehouse, office, and carrier teams.
• Working knowledge of Microsoft Excel and Outlook; ability and willingness to learn multiple business systems.
• Ability to work independently, adapt to changing schedules, and perform both administrative and physical tasks.

Physical Requirements & Work Environment

• Work in both office and active warehouse settings; stand, walk, bend, reach, and handle materials throughout the workday.
• Lift, move, and handle materials within company safety guidelines using equipment or team assistance as appropriate; load outbound and assist with inbound shipments.
• Operate material-handling equipment only after required training and authorization; assist with broader warehouse operations as business needs require.