MAC Furniture Logistics Planner

MAC Furniture Logistics Planner

Job ID

285340

Posted

13-Jul-2026

Service line

PJM Segment

Role type

Full-time

Areas of Interest

Construction, Project Management

Location(s)

Menlo Park - California - United States of America

About the Role:

The Furniture Logistics Planner serves as the lead for furniture logistics planning and project delivery across a multi-campus portfolio. This role provides strategic oversight and end-to-end project leadership for furniture logistics and space change initiatives, acting as the primary point of coordination with stakeholders, clients, and leadership. The Planner manages project scope, timelines, vendor partnerships, and cross-functional alignment to deliver furniture-related work efficiently, accurately, and on schedule. This position also leads inventory and warehouse logistics strategy, and directly oversees and mentors the Associate Planner to ensure consistent execution and team development.

What You'll Do:

• Provide day-to-day guidance, task delegation, and performance oversight for team members, ensuring workload balance, accountability, and professional development.
• Own and manage furniture space change projects end-to-end across multiple campuses and buildings within the portfolio.
• Process daily furniture tasks to support client and end-user needs (e.g., moves, adds/changes, urgent requests).
• Manage furniture pulls and staging for projects, including tracking quantities, condition, and location.
• Logistics and warehouse inventory management, including documentation, audits, and maintaining accurate inventory records.
• Work order management: process, track, and reconcile work orders with vendors and internal partners.
• Request and review vendor quotes, support procurement coordination, and ensure alignment to project scope.
• Invoice oversight support: validate invoices against quotes/work completed, track status, and escalate discrepancies.
• Project scope development and closeouts, ensuring final documentation, sign-offs, and accurate records.
• Schedule and coordinate deliveries, including dock/receiving coordination, delivery windows, and install sequencing.
• Coordinate with cross-functional (XFN) partners to align timelines, access needs, readiness requirements, and constraints.
• Host and facilitate XFN meetings for project collaboration; capture notes, action items, owners, and due dates.
• Risk identification and issue escalation: proactively flag risks, challenges, and scheduling conflicts; recommend mitigations.
• Serve as a client-facing project point of contact, communicating status updates, next steps, and requirements directly with clients/end users and ensuring stakeholder alignment throughout the project lifecycle
• Maintain organized documentation (work orders, quotes, invoices, delivery schedules, inventory updates, audit logs).
• Handle confidential information appropriately and professionally in alignment with internal requirements.
• Provide metrics and reporting, and support the lead/manager with operational updates as needed.
• Coordinate with the Move & Furniture Logistics Coordinator and other team members to ensure on-the-ground logistics execution aligns with project plans and timelines.
• Provide day-to-day guidance, task delegation, and performance oversight for team members, ensuring workload balance, accountability, and professional development.

What You'll Need:

• Expert-level proficiency in logistics, inventory management, warehouse operations, facilities, or furniture/project coordination with a track record of driving operational excellence.
• Proven ability to lead and prioritize multiple complex projects simultaneously, consistently delivering results on or ahead of deadline in high-volume environments.
• Expert in vendor management, including oversight of work orders, on site project management, delivery scheduling, and invoice reconciliation to ensure cost-effectiveness and accountability.
• Exceptional organizational acumen with meticulous attention to detail in tracking, documentation, and end-to-end follow-through on all deliverables.
• Skilled at leading cross-functional meetings and driving alignment among diverse stakeholders, ensuring clarity of action items and accountability.
• Superior written and verbal communication skills; adept at engaging directly with senior leaders, clients, and end users with a polished, professional presence.
• Proactive in identifying risks and mitigating issues before they escalate, with the expertise to drive resolution independently in fast-paced, ambiguous environments.

Preferred Qualifications

• 5-8 years of project management experience in facilities, logistics, furniture, or workplace operations.
• Familiarity with facilities operations, moves/adds/changes (MAC), restacks, or workplace services.
• Experience with inventory systems, work order/ticketing tools, and spreadsheet-based tracking/reporting.
• Experience supporting multi-site portfolios with varied building constraints and stakeholder needs. Core Skills & Competencies
• Logistics coordination and scheduling
• Inventory accuracy and audit readiness
• Vendor coordination (quotes, work orders, invoices)
• Cross-functional collaboration and meeting facilitation
• Risk identification, escalation, and mitigation support
• Customer service mindset and client communication
• Process discipline, documentation, and metrics reporting

Disclaimer:

Please be advised that effective January 1, 2025, CBRE Project Management and Turner & Townsend will be consolidated into a single global business entity. As a candidate applying for a position, you should be aware that while your initial employment may be with CBRE Project Management, you will subsequently transfer to the newly formed entity that encompasses both organizations.

Turner and Townsend carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for this position is $100,000 annually and the maximum salary for this position is $120,000 annually. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE's applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

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