Mailroom Assistant- Central Svcs Admin Spec

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The work we do in the Secretary of State's office affects Minnesotans in all 87 counties, whether thats ensuring our election system is fair, open, impartial, and secure; making it as easy as possible for Minnesotans to set up and run their businesses; or helping protect victims of domestic violence and others who fear for their safety.

Job Details

Working Title: Mailroom Assistant- Central Svcs Admin Spec

Job Class: Central Services Administrative Specialist

Agency: Secretary of State

• Job ID: 97854
• Location: Twin Cities Area
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/20/2026
• Closing Date: 10/27/2026
• Hiring Agency/Seniority Unit: Secretary of State / Secretary of State-AFSCME
• Division/Unit: Secretary of State 22 / Safe at Home Admin
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $20.68 - $25.85 / hourly; $43,179 - $53,974 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Safe at Home
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work youll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Office of the Minnesota Secretary of States Office seeks a mailroom assistant to assist with mail processing and general clerical duties for Safe at Home.

Job duties include but are not limited to:

• Facilitate mail receipt, processing, and distribution.
• Collect and deposit mail and transport it to and from the office.
• Assist with incoming and outgoing mail processing.
• Receive, organize, and stock mailroom supplies.
• Assist with maintaining data by performing general data entry.

Limited travel will be required. The incumbent must have access to a reliable motor vehicle.

Qualifications

Minimum Qualifications

• English sufficient to 1) speak, read, understand, and respond to written and spoken communications with customers; and (2) prepare written responses to routine inquires.

• Math skills sufficient to perform basic calculations.

• Data entry skills sufficient to review and process documents with efficiency and accuracy.

• Basic computer knowledge to learn and operate necessary equipment and software.

• Ability to meet physical demands: to lift up to 25 pounds independently; ability to transport up to 70 pounds using a cart or similar device; ability to climb, bend, reach, carry, and push/pull; ability to sit or stand continuously for long periods of time and perform repetitive motions; ability to operate, mailing machines and other equipment to perform job functions

• Class D drivers license and access to a reliable vehicle.

Preferred Qualifications

• Experience processing incoming and outgoing mail
• Experience operating a postage meter machine
• Experience working with people in crisis or people who have mental health needs
• Experience working with private or confidential data
• Experience maintaining customer records
• Knowledge of United States Postal Service methods and operations

Physical Requirements

Ability to lift up to 25 pounds independently; transport up to 70 pounds using a cart or similar device; climb, bend, reach, carry, and push/pull; sit or stand continuously for long periods of time and perform repetitive motions; and operate mailing machines and other equipment to perform job functions.

Additional Requirements

It is the policy of the Office of the Minnesota Secretary of State that all candidates successfully pass a background investigation prior to employment. The background check will include the following components:

SEMA4 Records Check

Criminal History Check

Employment Reference Check

Education/License Verification

Driver's License Check

Safe at Home Records Check

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Recruitment.OSS@state.mn.us.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Recruitment.OSS@state.mn.us.

Working together to improve the state we love.

What do Minnesotas State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, youll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave

• 12 paid holidays each year

• Low-cost medical, dental, vision, and prescription drug plans

• Fertility care, including IVF

• Diabetes care

• Dental and orthodontic care for adults and children

• 6 weeks paid leave for parents of newborn or newly adopted children

• Pension plan that provides income when you retire (after working at least three years)

• Employer paid life insurance to provide support for your family in the event of death

• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury

• Tax-free expense accounts for health, dental, and dependent care

• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development

• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.