POSITION SUMMARY:
Under the direction of the Mailroom Manager, the Mailroom Clerk sorts, processes, picks up, and delivers incoming, outgoing, and interoffice mail for all County departments. Extensive driving will be required throughout Kane County on a daily basis, following an assigned schedule. May be required to perform administrative duties listed below as requested by manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Pick up and deliver daily U.S. Postal Service and interoffice mail.
- Drive the County delivery vehicle(s) safely to locations along the assigned route.
- Sort and route incoming mail and prepare outgoing mail for processing.
- Operate the postage machine and monitor and replenish postage funds.
- Place printing orders with vendors at the request of County departments.
- Order copy paper for County offices.
- Maintain postage records and allocate mailing costs to the appropriate departments.
- Process print jobs for County offices, including operating copiers, folding machines, paper cutters, and related equipment to prepare and finish printed materials.
- Deliver boxes of copy paper, envelopes, and other items to County departments.
- Handle mail and packages carefully and protect confidential information encountered while performing assigned duties.
- Perform other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
- Possession of a valid driver"s license and the ability to operate County vehicles safely.
- Proficiency in using computers, including Microsoft Word, Excel and Outlook.
- Ability to work cooperatively with coworkers, County departments, and service providers.
- Ability to operate a postage machine and other mailroom equipment.
- Ability to safely operate tools and other equipment needed for assigned duties.
- Knowledge of job-related occupational hazards and necessary safety precautions.
- Ability to concentrate, maintain accuracy, and pay close attention to detail.
- Ability to follow directions and complete assigned pickups and deliveries on schedule.
- Ability to read and write in English to interpret mail, delivery instructions, and related records.
PHYSICAL DEMANDS OF THE ESSENTIAL FUNCTIONS:
The physical demands described below are representative of those required to perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Regularly stand, walk, and use hands and arms to operate vehicles and equipment.
- Climb, crouch, kneel, or stoop as required for assigned duties.
- Lift items weighing up to 70 pounds.
WORKING CONDITIONS WHILE PERFORMING ESSENTIAL FUNCTIONS:
- Work is performed in County facilities, in a vehicle while making deliveries, and outdoors in varying weather conditions.
- Must possess and maintain a valid driver"s license and remain eligible for coverage under the County"s vehicle insurance.
- Must have personal vehicle insurance and provide proof of coverage.
- Must successfully complete a criminal background check.
EQUIPMENT USED TO PERFORM ESSENTIAL FUNCTIONS:
- County vehicle(s postage machine; computer; telephone; copier and fax machine; and other tools and equipment required for assigned duties.
REPORTING RELATIONSHIPS:
- Reports to: Mailroom Manager.
EDUCATION:
Required:
- High School Diploma or equivalent.
EXPERIENCE:
- One year of experience in an office setting or demonstrated working knowledge of the duties of this position.