Fleet Maintenance Operations Coordinator (Temporary)
Max Bill Rate: ***
Interview Process: In-Person Interviews
Position Type: Temporary Coverage Assignment (with potential extension)
Position Overview
We are seeking an experienced Fleet Maintenance Operations Coordinator to support our fleet maintenance team during an employee leave of absence. The ideal candidate will have previous experience working in a fleet maintenance shop environment, with a strong background in administrative support, data entry, inventory management, and maintenance operations.
This role serves as a critical point of coordination between fleet managers, technicians, drivers, vendors, and internal departments. The successful candidate will maintain maintenance records, support inventory control processes, track preventive maintenance schedules, and ensure accurate data entry within the maintenance management system.
Key Responsibilities
Enter and maintain purchase orders within fleet maintenance software.
Process and update work orders and maintenance records accurately and timely.
Answer and direct inbound calls from drivers, vendors, associates, and customers regarding:
Equipment breakdowns
Parts orders and deliveries
Fuel deliveries
Fleet maintenance activities
Coordinate communication between fleet managers, technicians, and operational teams.
Monitor and maintain parts and supply inventory levels.
Review inventory usage and assist with inventory control initiatives.
Analyze vendor pricing and assist with cost management efforts.
Support preventive maintenance (PM) scheduling and maintenance compliance tracking.
Assign and coordinate backhaul pickups throughout the day.
Resolve routine operational issues and recommend improvements to increase fleet shop efficiency.
Collaborate with multiple departments to support fleet and operational objectives.
Keep management informed of operational activities, concerns, and opportunities for improvement.
Preferred Qualifications
Education
High School Diploma or GED required.
Equivalent combination of education and related experience considered.
Experience
Previous experience working in a fleet maintenance shop environment strongly preferred.
Experience supporting inventory management, parts tracking, or maintenance operations preferred.
Data entry experience required.
Experience with maintenance management systems preferred.
SAP experience is a plus.
Skills & Competencies
Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
Ability to prioritize work in a fast-paced operational environment.
Proficient with Microsoft Outlook, Word, and Excel.
Accurate data entry and 10-key proficiency.
Strong customer service and problem-solving skills.
Ability to analyze information and identify operational improvements.
Comfortable interacting with drivers, vendors, technicians, and management.
Licenses
Valid driver's license with an acceptable driving record.
Physical Requirements
Regularly required to sit, talk, and hear.
Frequently required to walk and use hands for handling materials and equipment.
Occasionally required to stand, reach, and move throughout the facility.
Must be able to lift and/or move up to 50 pounds occasionally.
Must possess the visual ability to perform data entry and inventory-related tasks effectively.
Why Join Us?
This temporary opportunity offers valuable exposure to fleet maintenance operations while supporting a critical team during a leave of absence. The assignment has the potential to extend beyond the initial coverage period based on business needs and performance.
Ideal Candidate: Someone with previous fleet shop experience who understands maintenance operations, inventory management, vendor coordination, and administrative processes within a transportation or fleet environment.