Maintenance Master Data Specialist

Job Title: Maintenance Master Data Specialist
Rate: 45.45/hr
Work Schedule: Monday–Friday, 8:00 AM–5:00 PM (PST)
Location: Vacaville, CA

Position Summary
We are seeking a detail-oriented Maintenance Master Data Specialist for a 12-month contract opportunity. This entry-level position focuses on high-volume data entry, records management, and administrative organization within maintenance operations. The ideal candidate is a quick learner with exceptional attention to detail who can maintain accurate records and manage documentation efficiently in a high-volume environment.
Key Responsibilities

• Perform high-volume, accurate data entry into maintenance databases and system records.
• Maintain, organize, and archive paper and electronic maintenance files, equipment logs, and documentation.
• Assist the maintenance team with updating records, schedules, and work order details.
• Ensure data consistency, integrity, and compliance across all maintenance documentation.
• Support day-to-day administrative tasks for the maintenance department as assigned.

Qualifications & Requirements

• Experience: Entry-level; previous administrative, data entry, or office support experience is preferred.
• Key Skills: Strong attention to detail, accuracy, fast learning ability, and the ability to manage high-volume workloads efficiently.
• Technical Skills: Basic proficiency in Microsoft Office, particularly Word and Excel, and general computer navigation.
• Documentation: Ability to organize, maintain, and accurately update records and files.

Preferred / Plus Factors

• SAP Experience: Experience with SAP or similar enterprise resource planning (ERP) systems is a strong plus.
• GMP Documentation: Previous experience with Good Manufacturing Practice (GMP) documentation standards is a plus.
• Data Entry: Experience with SAP data entry or other database management systems is beneficial.
• Filing Management: Experience maintaining and organizing paper and electronic records is advantageous.

Background Check Requirements
High-level overview:

• 7-year criminal background check.
• Employment verification for the last 3 years, based solely on the employment history provided on the resume at submission.

Drug Test Requirements
Drug screening panels depend on the work location:

• Vacaville, CA; Hayward, CA; or Rockland, ME: Phencyclidine (PCP), Cocaine, Amphetamines, and Opiates.
• All other locations: Phencyclidine (PCP), Cocaine, Amphetamines, Opiates, Marijuana, and 6-acetyl morphine.

At Tailored Management, we help people get jobs and take pride in their work, so we better take pride in ours too. Not every company has the opportunity to meaningfully and directly impact individuals in a way that makes their lives tangibly better. To better support our employees, we offer a wide variety of benefit options to support you. We offer:

• Medical Coverage – HDHP, PPO, and Surest plan options
• Minimum Essential Coverage (MEC)
• Dental Insurance
• Vision Insurance
• Short-Term Disability (STD)
• Long-Term Disability (LTD)
• Life & AD&D Insurance
• Critical Illness Insurance
• Accident Insurance
• Employee Assistance Program (EAP)

 
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