Job Description

SUMMARY:

The Accounts Payable Manager leads the AP function ensuring timely vendor payments, strong internal controls, and strategic vendor data management.  The role requires deep knowledge of AP processes, ERP systems, and compliance, along with the ability to manage a team, work collaboratively with internal departments and vendors while optimizing cash flow.  The role will coordinate with a significant offshore operation to effectively utilize systems, improve processes, ensure compliance with controls, and meet accounting objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES may include, but are not limited to the following (other duties may be assigned):

• • Manage the daily activity of the Accounts Payable department, including, vendor data  and disbursements.  Review and approve payment runs, new vendor set up, and changes to vendor data to ensure compliance with internal controls.
  • Maintain accurate vendor master data, including banking information, W-9/W-8s, tax documents, and compliance records to facilitate proper reporting (1099). 
  • Support accounts payable period and year-end close, including timely and accurate closure of the accounts payable subledger, receipt accrual accounting close, and share required reports.
  • Communicate with merchandising teams, vendors  and others within operations to facilitate strong relationships and adherence to vendor data governance, payment terms and policies.
  • Resolve escalated issues, discrepancies, and disputes professionally while adhering to internal and external policies and controls.
  • Assist in maintaining systems, procedures and policies for accounts payable functions to ensure adherence to company guidelines.
  • Execute continuous improvement efforts to existing processes through the application of process automations to increase productivity.
  • Ensure practices are in place to prepare and maintain schedules and support documentation needed for management, internal and external reporting, internal and external auditors and SOX requirements.
  • Perform quarterly reviews/year-end audits with internal, external and regulatory auditors.
  • Manage, mentor, and develop AP staff, setting performance goals and ensuring workload balance.
  • Develop standards for coordinating work with On-shore and Off-shore resources.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• • Advanced Microsoft Word, PowerPoint, Excel, and ERP skills.
  • Strong analytical, organizational, conflict solving and negotiation skills.
  • Extraordinary interpersonal skills to work in conjunction with other departments, vendors and internal and external stakeholders.
  • Must be a team player who also works well independently.
  • Must be able to analyze data, draw conclusions, interpret results, and make recommendations with respect to accounts payable data.
  • Must be able to communicate effectively in both an oral and written manner to common inquiries or complaints from vendors, regulatory agencies or members of the business community.
  • Must be able to effectively present information in one-on-one and small group situations to top management, external department heads, vendors,and other employees.

EDUCATION and/or EXPERIENCE:

• • Bachelor's degree from four-year college or university; and
  • 7-10 years related experience; or
  • Equivalent combination of education and experience.

SUPERVISORY RESPONSIBILITIES:

Serves as the manager of the department. Carries out supervisory responsibilities in accordance with the Company's policies and applicable laws. Responsibilities may include training, planning, assigning/directing work and resolving problems.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran and basis of disability or any other federal, state or local protected class. We comply with all applicable federal, state, and local laws.

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