Manager Accounts Payable
Position Details:
Location: Onsite position in Brentwood, TN
Status: Full Time
Reports to: Director of Corporate Accounting
The Accounts Payable Manager is responsible for leading the day-to-day operations of the Accounts Payable department, overseeing staff, vendor payment processes, financial controls, and accounts payable activities to ensure accurate, timely, and compliant disbursements.
Duties and Responsibilities:
- Lead, supervise, and develop Accounts Payable team members by providing coaching, training, performance feedback, and ongoing support to ensure a high-performing and customer-focused department.
- Manage the day-to-day operations of the Accounts Payable function, ensuring timely, accurate, and compliant processing of invoices, payment requests, expense reports, and vendor payments.
- Review and approve payment requests for facilities and corporate departments, ensuring expenditures are properly authorized, budgeted, and aligned with company policies and financial controls.
- Oversee the preparation and execution of all payment disbursements, including checks, ACH transactions, wire transfers, and other electronic payment methods.
- Monitor and reconcile accounts payable transactions to ensure accuracy, completeness, and proper recording within the general ledger and financial systems.
- Review, approve, and process stop payments, voids, payment reversals, and reissued payments while maintaining appropriate documentation and audit trails.
- Generate, analyze, and distribute accounts payable reports to support daily operations, treasury activities, month-end close processes, audits, and management reporting.
- Partner with Treasury, Corporate Accounting, Finance, and facility leadership to ensure effective cash management and resolution of payment-related issues.
- Investigate and resolve complex vendor, facility, and internal stakeholder inquiries related to invoices, payments, account discrepancies, and vendor account maintenance.
- Maintain vendor master data and oversee vendor onboarding processes to ensure accurate records, regulatory compliance, and effective vendor relationships.
- Review vendor activity to identify duplicate invoices, duplicate payments, fraudulent transactions, and other control risks, implementing corrective actions as necessary.
- Audit and approve employee expense reports for compliance with company policies, reimbursement guidelines, and supporting documentation requirements.
- Coordinate annual Form 1099 review, processing, validation, reporting, and distribution in accordance with IRS regulations and organizational requirements.
- Develop, implement, and continuously improve accounts payable policies, procedures, workflows, and internal controls to increase efficiency, accuracy, and compliance.
- Support internal and external audit activities by providing documentation, responding to inquiries, and ensuring adherence to established financial controls.
- Monitor departmental performance metrics and workload distribution to ensure service levels, deadlines, and operational goals are consistently achieved.
- Identify process improvement opportunities and leverage technology solutions, including Oracle Fusion and related systems, to enhance productivity and streamline accounts payable operations.
- Exercise sound judgment in prioritizing workload, resolving issues, and meeting critical deadlines in a fast-paced environment.
Knowledge, Skills, and Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Work Experience, Education, Certifications:
- High School Diploma required; Bachelor’s degree preferred
- General knowledge of computer systems, Oracle Fusion experience preferred
- 5-7 years’ experience
- Centralized Accounts Payable experience required
- General understanding of accounting transactions/General Ledger required
Travel Requirements:
- Must be able to travel nationally as needed.
- This is an onsite position located in Brentwood, TN.
This job description is intended to describe the general nature and level of work being performed.
It is not an exhaustive list of all responsibilities, duties and skills required to perform this job. This may be modified at the sole discretion of the company.