Manager, Billing and Receivables

Manager, Billing and Receivables

Miami, FL

About KSDT

KSDT has long been recognized as one of Forbes Best Accounting and Tax Firms in America and one of the South Florida Business Journal's Best Places to Work. Now, with our exciting new partnership with Ascend, we're stepping into the next phase of growth and opportunity.

What hasn't changed is our culture: the "secret sauce" that sets us apart. We foster a fun and creative environment, keep politics out, and make work-life balance a priority. We seek highly motivated individuals who want not only true career advancement, but also the chance to shape and grow alongside a firm that is scaling rapidly. Our partners and knowledgeable professionals remain accessible for hands-on learning, mentorship, and development.

In September 2025, KSDT made the strategic decision to join Ascend! With Ascend's partnership and shared resources, KSDT is well positioned for strong innovation and growth in the years to come.

About Ascend

At Ascend, we recognize the struggles that accounting & finance professionals face in traditional firms - from rigid hierarchies and overwhelming workloads to the elusive work-life balance. We believe your ambition should not be constrained by outdated practices or opaque career paths. Here, you''re not just a number but a valued member of a community that champions both your professional and personal fulfillment. Our mission is to transform the public accounting experience into one where work-life harmony is a reality, and where your career advancement is supported by a nurturing network and robust resources.

Backed by private equity from people-focused Alpine Investors, Ascend is building a dynamic platform for regional accounting firms that enables them to stay independent while accessing the resources of a Top 25 firm to help them grow. Ascend provides access to growth capital, robust talent acquisition and training, leading quality management resources, best-of-breed technology, AI tools, an offshore captive, shared back-office services, a catalytic leadership system, and modernized equity incentives so that firms can surmount today's industry challenges to reach their full potential.

For more information, visit www.ascendtogether.com.

Position Summary

The Manager of Billing and Receivables supports the firm's revenue cycle, ensuring completed client work is billed accurately, and clients receive clear invoices with simple ways to pay on time. The role owns the monthly billing calendar, manages invoicing and payments through the firm's billing platform, and gives partners clear visibility into unbilled work and open balances.

Reporting to the Chief Growth Officer and leading a team of two accounts receivable professionals, this is a hands-on role for an organized, persistent operator who is comfortable working with partners on deadlines and follow-through. You will put the firm's billing and receivables policies into practice and keep the collections process running on schedule.

Key Responsibilities

Billing Cycle

• Deliver a clear, consistent billing experience for clients: easy-to-understand invoices, convenient digital payment options, and timely, courteous responses to questions
• Run the monthly billing calendar: collect prebills, coordinate partner reviews, and post invoices on schedule
• Give partners and leadership regular visibility into unbilled work in process, and follow up to make sure aged work is billed on schedule
• Review draft invoices for accuracy, clarity and consistency with firm standards before they reach clients
• Manage recurring, progress and retainer billing arrangements, and keep fee and billing information on client engagements accurate

Accounts Receivable

• Lead and develop the accounts receivable team, setting clear priorities, standards and service expectations
• Run the firm's receivables process, including automated reminders, statements and personal outreach to clients with outstanding balances
• Give partners and leadership regular visibility into aged receivables, and follow up to confirm action plans on outstanding balances
• Oversee payment application and reconciliation, and resolve client billing questions and concerns promptly and professionally
• Oversee processing of credit memos, adjustments and reversals consistently and in line with firm policy

Systems, Reporting and Process

• Administer the firm's billing and payments platform, including configuration, invoice templates, automated reminders and payment settings
• Work within practice administration system to keep billing data accurate and flowing correctly into the payments platform, in partnership with Firm Operations
• Continue improving client adoption of electronic invoicing and online payments, while ensuring digital features continue to meet customer needs
• Keep billing and receivables procedures documented and current; train partners and staff so they are applied consistently

Desired Qualifications

• Typically 5+ years of billing, receivables or accounting experience, ideally in a CPA, law or other professional services firm
• Bachelor's degree in accounting, finance, business or a related field, or equivalent experience
• 2+ years supervising or leading staff preferred
• Working knowledge of time and billing concepts, including work in process, prebills, retainers and progress billing
• Client service mindset, with a professional and courteous approach to billing conversations
• Organized and persistent, with strong attention to detail and a track record of meeting recurring deadlines
• Comfortable reconciling data from billing, payments and accounting systems to identify issues and prioritize follow-up
• Experience administering an online billing and payments platform
• Experience with CCH Axcess Practice is a plus

Location

Miami, FL

Benefits and Perks

• Health, Dental, Vision, Short and Long-Term Disability
• Flexible Time Off
• FSA & HSA
• Employee Assistance Programs
• 401(k) Matching
• Commuter Benefits
• Paid Parental Leave
• Modernized Incentives and Equity Participation

KSDT is dedicated to ensuring equal opportunity in all aspects of employment, including hiring, promotion, compensation, and workplace culture.

KSDT is committed to fostering a diverse and inclusive workplace. We comply with all applicable federal, state, and local employment laws and do not discriminate based on race, color, religion, sex, national origin, age, disability, pregnancy, childbirth, genetic information, sexual orientation, gender identity, veteran status, or any other protected category under applicable law.

We provide reasonable accommodations for qualified individuals with disabilities, pregnancy-related conditions, and religious beliefs, unless doing so would impose an undue hardship.

This job description is intended to provide a general overview of the responsibilities and qualifications of the position. It is not an exhaustive list, and additional duties may be assigned as needed.

Job description is subject to change