Manager of Administration and Compliance

Summary:

The Manager of Administration and Compliance provides comprehensive oversight of the Company's administrative, compliance, and contract administration functions while delivering advanced legal and operational support to the Legal and Risk Department. This role supports the Company and its subsidiaries by managing contract lifecycle processes, assisting with corporate governance, ensuring regulatory and policy compliance, and supporting day‑to‑day legal operations.

The role requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities while handling sensitive information with discretion.

Essential duties and responsibilities (include but are not limited to):

Legal Support & Administration

• Support the General Counsel in all aspects of Legal and Risk Department operations.
• Draft, review, and manage a variety of legal documents, including contracts, amendments, NDAs, corporate resolutions, and correspondence.
• Maintain and organize legal files, contract databases, and document management systems.
• Coordinate execution, storage, and tracking of contracts and legal documents.
• Support legal department workflows, calendars, deadlines, and administrative processes.
• Prepare reports, presentations, and summaries for the General Counsel and leadership.
• Perform other duties as assigned in support of the Legal and Risk Department.

Contract Administration & Transactional Support

• Manage the administration of contracts across the organization, including tracking, organization, renewals, amendments, and termination dates.
• Coordinate the review, drafting, execution, and storage of contracts with vendors, customers, suppliers, and service providers, in collaboration with leadership and outside legal counsel as needed.
• Maintain a centralized contract repository and ensure contracts are accurately documented, accessible, and compliant with Company standards.
• Track contract status, key terms, renewal dates, and contractual obligations.
• Assist internal stakeholders in understanding contractual requirements, risks, and obligations.

Corporate Governance

• Assist with preparation of Board of Directors and committee materials, including agendas, resolutions, minutes, consents, and supporting documentation.
• Maintain corporate records, entity documents, and statutory filings.
• Support compliance with corporate governance requirements and internal policies.
• Perform administrative support for Board and committee meetings, including tracking action items and maintaining records.

Litigation & Risk Management

• Support litigation and dispute matters, including document collection, discovery coordination, and matter tracking.
• Assist with responses to subpoenas, audits, and regulatory inquiries.
• Maintain litigation calendars, deadlines, and matter summaries.
• Support insurance administration and documentation in coordination with risk management, including record retention.

Regulatory & Compliance Support

• Assist with monitoring and maintaining compliance with federal, state, and local laws, regulations, and internal policies.
• Support the development, implementation, and ongoing maintenance of Company compliance programs, policies, and procedures.
• Assist with internal investigations, policy updates, and compliance initiatives.
• Review Company policies, programs, and administrative practices to ensure alignment with regulatory requirements and organizational objectives.
• Coordinate compliance training materials and documentation as needed.
• Promote a culture of compliance, accountability, and sound administrative practices throughout the organization.

External Counsel & Stakeholder Coordination

• Serve as a point of contact for administrative and compliance matters across the organization.
• Liaise with outside counsel, vendors, and internal business partners, as required.
• Assist with coordination of outside legal counsel on contract review, compliance matters, and other legal needs, including monitoring time and cost where applicable.
• Assist with legal budgeting, invoice review, and legal spend tracking.

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

• Detail - Demonstrates strong organizational skills and attention to detail in managing contracts and documentation.
• Compliance Mindset - Understands the importance of regulatory compliance, internal controls, and risk mitigation.
• Judgment - Exhibits sound judgment, escalates issues appropriately, and includes relevant stakeholders in decision-making.
• Organizational Support - Follows policies and procedures; completes administrative tasks accurately and on time; supports organizational goals and values.
• Adaptability - Effectively manages competing priorities and adjusts to changing business needs.
• Dependability - Takes ownership of responsibilities, meets commitments, and follows through on deliverables.
• Collaboration - Works effectively across departments and with external partners to achieve shared objectives.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position requires:

• Strong experience in contract administration, compliance, or administrative management.
• Ability to review, organize, and manage contractual documents and related processes.
• Ability to build consensus and work collaboratively with stakeholders at all levels of the organization.
• Ability to handle sensitive and confidential information with discretion.
• Ability to manage multiple priorities and deadlines effectively.

Education and/or Experience

Associate's degree is preferred; however, candidates with sufficient related experience in lieu of a degree will be considered.

Five (5) to seven (7) years of progressive experience in administration, compliance, contract administration, or a related function.

Experience working with contracts, compliance programs, and corporate documentation in a business environment.

Language Skills

Ability to read and interpret documents, operating and maintenance instructions, and procedure manuals. Excellent written and oral communication skills including the ability to present information to diverse audiences.

Mathematical skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Strong analytical ability with an ability to pursue both traditional and new approaches to business issues and the law.

Computer Skills

To perform this job successfully, an individual should have the ability to work in Office, Word, Excel, and Power Point

Other Skills and Abilities

Physical demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to sit; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close and distance vision and the ability to differentiate colors.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be exposed to moving mechanical parts. The employee is occasionally exposed to fumes or airborne particles.

The noise level in the work environment is usually quiet and professional.

Occasionally required to enter a plant environment, which is usually moderate to loud, however, appropriate PPE is provided. The temperature of the factory is relative to the outside temperature.

We offer a comprehensive benefits package including, but not limited to:

• Medical, dental, and vision coverage available on the 1st of the next month from your date of hire
• 401(k) plan
• Weekly pay
• 12 paid holidays
• Vacation time
• 75% tuition reimbursement after 6 months