Manager of FF&E and Activation

Overview:

The Manager, FF&E & Activation is responsible for developing and supporting standardized processes for furniture, fixtures and equipment (FF&E), medical equipment planning, signage, move-in, and project activation across the health system’s capital project portfolio. The position works closely with Planning, Design & Construction Project Managers and Associate Project Managers, hospital and clinical leadership, Clinical Engineering, Supply Chain, Information Technology, Facilities, equipment planners, consultants, vendors, and other project partners to support successful project delivery and operational readiness. The Manager develops consistent standards, processes, tools, and vendor strategies, supports project teams in their implementation, and provides direct activation leadership for major or strategically significant projects as appropriate.

Responsibilities:

• Develop and implement standardized processes, workflows, and expectations for FF&E, medical equipment planning, signage, and related project requirements across the PDC capital portfolio.
• Partner with Supply Chain and other stakeholders to develop system standards and preferred or approved vendor relationships for furniture, signage, and other applicable categories.
• Coordinate with equipment planners and specialty consultants to ensure their processes, deliverables, and timelines align with PDC project delivery requirements.
• Partner with Clinical Engineering and other appropriate stakeholders to develop a consistent organizational approach to medical equipment planning and coordination.
• Support Project Managers and Associate Project Managers in applying established standards and processes to individual projects.
• Support development of standardized room, departments, or unit solutions where practical to improve consistency and value across the health system.
Activation & Operational Readiness
• Develop and maintain a standardized approach to activation planning across the PDC capital portfolio.
• Establish a scalable process for determining the appropriate level of activation planning based on project size, complexity, operational impact, and strategic significance.
• Support Project Managers and Associate Project Managers with activation, move-in, transition, and operational readiness planning across capital projects.
• Serve as the activation lead for major, complex, or strategically significant projects when appropriate, developing and coordinating the overall activation plan and readiness activities.
• Develop standardized activation tools, schedules, readiness assessments, checklists, and reporting processes.
• Identify activation risks, dependencies, and outstanding decisions and coordinate appropriate resolution or escalation.
• Incorporate lessons learned from completed activations into future processes and standards.
Process Improvement, Stakeholder & Vendor Coordination
• Identify opportunities to improve and standardize PDC processes related to FF&E, medical equipment planning, signage, activation, move-in, and other assigned areas.
• Develop scalable processes, workflows, templates, standards, and tools that can be consistently applied across the health system's capital project portfolio.
• Partner with PDC leadership and key stakeholders to implement process improvements and support adoption across project teams.
• Develop guidance and training to support consistent application of established processes and standards.
• Build effective working relationships with hospital leadership, clinical and operational teams, Clinical Engineering, Supply Chain, Facilities, IT, and other organizational stakeholders.
• Coordinate with equipment planners, consultants, vendors, installers, movers, and other specialty resources as needed to support project and activation requirements.
• Monitor industry practices and identify opportunities to improve the health system's approach to FF&E, equipment planning, activation, and related project delivery functions.

 

Qualifications:

Education
• Bachelor’s degree in construction management, Interior Design, Architecture, Healthcare Administration, Business, Supply Chain, Facilities Management, Project Management, or related field; or an equivalent combination of relevant education and experience.

Minimum Work Experience
• 5 years of progressively responsible experience in one or more of the following: healthcare capital projects, FF&E and/or equipment planning, healthcare facilities, interior design, procurement, logistics, transition/activation planning, construction, or project management.

 

Preferred Qualifications
• Experience in a healthcare environment, particularly involving construction, renovation, activation, transition, FF&E, or equipment planning.
• Experience developing or implementing standardized processes, programs, or organizational standards.
• Experience with healthcare moves, occupancy planning, or new facility activation.
• Experience with Procore or comparable construction project management software.
• Relevant credential such as PMP, CHFM, CHC, EDAC, NCIDQ, or comparable professional certification.

 

Required Skills, Knowledge, and Abilities
• Demonstrated experience coordinating multiple stakeholders, vendors, schedules, budgets, and project requirements.
• Experience supporting complex projects from planning through installation, occupancy, activation, or closeout.
• Strong organizational, analytical, communication, and problem-solving skills.
• Travel to ARH facilities and other locations may be required as needed to support project planning, activation, move-in, and other position-related responsibilities.