Manager, Sponsored Programs

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The Department of Physiology and Biophysics is seeking a full-time Manager, Sponsored Programs to work hybrid in Miami, FL.

CORE JOB SUMMARY

The Manager, Sponsored Programs oversees administrative and financial aspects of the Sponsored Programs division. The incumbent operates with the objective of increasing sponsored funding levels and the output of funding proposals, as well as maximizing the use and efficacy of existing research funding dollars for the department of Physiology and Biophysics. Specifically, the Manager, Sponsored Programs oversees the day-to-day sponsored programs activities of the research staff and supports programs for their growth and development.

CORE JOB FUNCTIONS

1. Reviews all material budget variances with the appropriate senior staff and develops appropriate plans of corrective action.

2. Prepares monthly variance reports for programs' management and development.

3. Assists in the preparation of grant reports for senior management.

4. Maintains portfolios for private and government grants and funds.

5. Develops and maintains grant allocation systems

6. Manages monthly overhead and allocation tables and reallocates grant funds based on period reports.

7. Formulates comparative analyses of operating programs by analyzing costs in relation to services performed during previous fiscal years.

8. Creates and oversees budget, making recommendations for budget modifications when appropriate.

9. Approves all disbursement requests for accuracy in coding and availability of funds prior to commitment of funds.

10. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

Bachelor's degree in relevant field required

Experience:

Minimum 5 years of relevant experience required

Knowledge, Skills and Abilities:

• Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
• Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
• Financial Oversight: Knowledge of financial operations and management.
• Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.

Department Specific Functions

The Manager, Sponsored Programs leads the research program teams to ensure successful submission of all sponsored program activities in the department. Specifically, the Manager, Sponsored Programs

• Identify and distribute federal funding opportunities (e.g., NIH, NSF, DoD, DOE), aligning solicitations with investigator expertise and institutional priorities.
• Interpret and apply complex federal regulations and guidance, including Uniform Guidance (2 CFR 200), agency-specific policies (e.g., NIH Grants Policy Statement), and program solicitations.
• Advise principal investigators (PIs) on proposal strategy, responsiveness to funding announcements, and compliance with federal requirements.
• Develop, prepare, and review detailed proposal budgets and justifications in accordance with federal cost principles (allowability, allocability, reasonableness, and consistency).
• Ensure accurate application of Facilities & Administrative (F&A) rates, fringe benefits, and salary limitations (e.g., NIH salary cap).
• Coordinate multi-project and multi-institutional proposals, including assembling subawards, consortium agreements, and interagency collaborations.
• Prepare and review subrecipient documentation, including Subrecipient Commitment Forms, budgets, statements of work, and risk assessments in compliance with federal guidelines.
• Manage electronic proposal submissions via federal systems (e.g., Grants.gov, Research.gov, eRA Commons), ensuring adherence to strict agency deadlines and formatting requirements.
• Oversee internal routing and approval processes, ensuring compliance with institutional policies and federal submission timelines.
• Manage the full lifecycle of sponsored awards from account setup through closeout, ensuring compliance with sponsor, institutional, and regulatory requirements.

documentation for all sponsored projects.

• Manage award modifications, amendments, and supplemental funding actions in coordination with sponsors and institutional stakeholders.
• Facilitate award closeout, including final financial reporting, reconciliation, subrecipient closeout, and resolution of outstanding obligations.
• Serve as a liaison between investigators, central administration, and sponsors to address post-award issues and ensure effective communication.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff