Marketing & Communications Associate

Position Summary
We are seeking an organized, detail-oriented Temporary Marketing & Communications Associate to provide copy development, proofreading, project tracking, and social media monitoring to ensure team campaigns stay on schedule and execute seamlessly. This role will also assist with operational, workflow, and asset management support across our marketing initiatives.

Copy Development & Proofreading
Assist in writing, drafting, and refining clear, engaging copy for marketing collateral, digital channels, and internal communications.
Proofread and copyedit communications and marketing materials for grammar, spelling, brand alignment, tone, and accuracy.

Project Management & Workflow Tracking
Serve as an operational support to keep Workfront (project management solution) approvals and project tickets moving efficiently through the review pipeline.
Actively track outstanding approvals, creative reviews, and required copy/design edits across cross-functional teams.
Provide documentation support by writing, updating, and organizing team SOPs and new process workflows for internal reference.

Asset Management & Stock Media Acquisition
Fill out, submit, and track required image licensing and usage approval forms.

Social Media Operations & Monitoring
Monitor brand social media accounts daily, actively tracking incoming user comments, inquiries, and DMs.
Contribute to development of editorial calendar
Assist with Sprout Social platform optimization, ensuring all posts and campaigns are systematically tagged using specified campaign taxonomy lists.

Media Relations
Coordinate timely response to media inquiries, collaborating with subject matter experts to craft a response
Ensure the R&DE approval protocols are followed
Engage University Communications when appropriate

Qualifications & Skills
Experience: Minimum 3 years of experience in a comms and marketing related field.

Tools & Software:
Workfront (or similar project management platforms like Asana, Monday.com, or Jira).
Sprout Social (or comparable social media management software).
Stock asset platforms (iStock, Shutterstock, Swivle, or digital asset management tools).

Skills:
Exceptional written, verbal, and proofreading skills with strict attention to detail.
Strong organization and time management skills with a track record of keeping creative approvals moving forward.
Understanding of strategic communications principles and ability to apply them to communications and in assessing next steps on existing strategies
Basic understanding of digital rights, image metadata, and social media engagement principles.