Marketing & Communications Specialist (Internal)

About the role

Roberts Civil Engineering is seeking a Marketing & Communications Specialist (Internal) to support the company’s internal and external communications, culture and engagement initiatives, marketing collateral, events, and client outreach activities. The ideal candidate will work effectively across the company, translate approved technical and leader-provided information into clear materials, and maintain strong follow-through across recurring marketing, communication, and coordination responsibilities. 

The person awarded this position will… 

Tactical Work

• Create and coordinate approved employee-facing messages, social media content, email communications, website updates, and other routine company communications. 

• Support RCE culture and employee engagement through internal campaigns, company events, recognition activities, and approved community or industry initiatives. 
• Maintain marketing collateral and brand resources within established common file structures, including templates, resumes, project profiles, experience information, photographs, presentations, and approved visual assets.
• Prepare and update flyers, advertisements, presentations, event materials, promotional items, and other marketing content using established brand standards. 

• Coordinate with approved marketing, printing, photography, website, promotional-product, and event vendors. 

• Create engaging written, photo, and video content that supports internal teams, project initiatives, and client communications.
• Assist technical and divisional leaders with planned client outreach by preparing communications, contact materials, meeting information, presentations, leave-behind materials, and follow-up resources. 

• Support proposal, statement of qualifications, interview, and pursuit-related materials using information approved by the responsible technical and divisional leaders. 

• Coordinate approved client appreciation, relationship-building, community, and industry events with the leaders who own the underlying client relationships. 

• Organize outreach schedules, contact lists, communication drafts, and follow-up items without independently owning client relationships or making commitments on behalf of RCE. 

• Provide administrative coordination for designated product lifecycle meetings and related workflows in Monday.com, including meeting materials, action items, assigned owners, due dates, and follow-up. 

• Maintain agreed process documentation, templates, meeting schedules, and status information for assigned workflows. 

• Conduct periodic reviews of assigned company properties and document maintenance, repair, or service needs. 

• Coordinate approved property maintenance, repairs, minor projects, vendors, service schedules, and related records. 

• Serve as an administrative coordination point among property vendors, tenants, and designated internal stakeholders, escalating contractual, financial, safety, or major property decisions to the appropriate owner. 
• Conduct property research to identify potential development opportunities based on criteria and parameters established by Technical Division leaders.
• Performs other related duties as assigned. 

Strategic Work

• Partner with technical and divisional leaders to strengthen the quality, consistency, and timing of marketing and communications support for client engagement and pursuit activities. 
• Coordinate periodic reviews of marketing collateral and brand resources so company materials remain current, accurate, and aligned with approved messaging. 
• Support the planning and execution of internal culture, engagement, and communication initiatives that reinforce RCE’s mission and core values. 
• Identify practical improvements to recurring marketing, communication, event, and product lifecycle coordination processes and recommend changes to the HR Director. 
• Protect brand consistency, confidentiality, and appropriate approval boundaries by elevating sensitive communications, strategic messaging, client commitments, and reputational questions to the appropriate leader. 
• Maintain clear role boundaries: senior and divisional leaders retain ownership of growth strategy, business development strategy, markets, client relationships, pursuit decisions, technical commitments, scope, pricing, contracts, and project delivery. 

Qualifications & Experience

• BS/BA in marketing, communications, public relations, business, or a related field preferred; equivalent relevant experience may be considered. 

• Two to five years of relevant marketing, communications, professional-services, event, or coordination experience preferred. 

• Experience in architecture, engineering, construction, professional services, or another technical environment preferred. 

• Experience creating and maintaining marketing collateral, digital content, presentations, events, and internal communications. 

• Proficiency with Microsoft 365 and familiarity with tools such as Monday.com, Canva, Adobe InDesign, WordPress, or comparable platforms preferred. 

• Strong writing, editing, organization, brand consistency, discretion, and vendor-coordination skills. 

• Ability to manage multiple deadlines and coordinate with technical professionals while maintaining accurate records and appropriate approvals. 

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer 

• Must be able to lift up to 15 pounds at times 

• Must be able to travel to RCE offices, meetings, events, vendor locations, and assigned company properties 

• Must be able to access and navigate company properties and event locations as required 

• Must be able to attend occasional events or activities outside normal business hours with advance notice