City: Century City, CA (Los Angeles)
Onsite / Hybrid / Remote: Hybrid, 3 days per week in the Los Angeles office
Duration: 7 months to start with
Rate Range: Up to 43.27/hour in W2 (Depends On Experience)
Work Authorization: U.S. citizens, Green Card holders, and candidates with valid EADs. No H-1B, OPT, CPT, visa sponsorship, or visa-related
Must Have:
- Hands-on executive administrative support or comparable corporate coordination experience.
- Calendar management, scheduling, and meeting coordination.
- Experience coordinating executive travel and expense reports.
- Proficiency with Microsoft Outlook and Slack.
- Ability to work onsite Tuesday, Wednesday, and Thursday in Los Angeles.
Responsibilities:
- Manage the CMO's calendar, meetings, travel arrangements, and expense reports.
- Coordinate meetings with senior executives, executive assistants, and external partners.
- Support marketing teams with scheduling, vendor coordination, and administrative activities.
- Assist with marketing campaigns, creative projects, and agency coordination when needed.
- Organize leadership meetings, all-hands meetings, and team events.
- Manage office supplies, catering, conference rooms, and facility requests.
- Coordinate IT requests, software licenses, and onboarding activities.
- Support executive presentations, communications, and meeting documentation.
- Assist other executives and teams with administrative requests as needed.
- Maintain confidentiality when handling sensitive executive and business information.
Qualifications:
- Prior experience in executive administration, office coordination, marketing coordination, or similar corporate roles.
- Strong calendar management and organizational skills.
- Experience coordinating across multiple departments and external partners.
- Ability to manage changing priorities and handle unexpected requests.
- Comfortable working in a fast-paced environment with a lean team.
- Flexibility to occasionally support evening or weekend events.
Nice to Have:
- 1–4 years of relevant experience, the hiring manager's preferred range.
- Experience supporting a CMO, CEO, or other C-level executive.
- Experience in marketing, media, streaming, technology, or creative agencies.
- Exposure to marketing campaigns, creative briefs, or agency coordination.
- Experience with Google Docs, Google Drive, and Box.
- Experience supporting large organizations or startup-style teams.
- Experience coordinating large-scale meetings and corporate events.