Marketing Design & Proposal Coordinator (Private/Public)

Position: Marketing Design &Proposal Coordinator (Private/Public)

Department: Marketing/Business Development

Reports to: VP of Business Development

Location: 566 W. Lake Street, Chicago, IL (in office 4 days a week)

Employment Type: Full-time benefits eligible

Join Richard, Purpose Builders: Where Your Impact Matters

At Richard, we're not just another construction company - we're the catalyst for change in the industry. As one of the fastest-growing general contractors in the nation, we offer the excitement and innovation of a startup with the stability and expertise of an established firm. We're seeking visionaries who are ready to break free from the constraints of traditional construction and make a real impact.

Why Choose Richard?

Culture-First Approach: People and innovation over bottom line

Purpose-Driven Projects: Build structures that truly matter, from critical healthcare facilities to cutting-edge data centers

Rapid Growth: Be part of a company doubling in size while maintaining quality

Collaborative, Caring Culture: Clear communication and proactive problem-solving, while supporting your health, financial wellness, and career growth

Direct Impact: Your ideas shape our projects and company direction

Innovation Freedom: Be at the forefront of construction technology and sustainable practices. At Richard, you're not just a number - you're a crucial part of our mission to transform the construction industry. We're creating efficient, dynamic spaces that advance communities, sustainability, and well-being. With nearly 200 diverse contracts since 2016 and a passionate team across the nation, we offer the resources of a large firm with the agility and personal touch of a boutique operation. Break free from corporate constraints. Join Richard, Purpose Builders, and be the architect of your career while shaping the future of construction. Here, your voice is heard, your ideas matter, and your impact is visible.

Marketing Design &Proposal Coordinator (Private/Public)
Richard Purpose Builders is entering an exciting new chapter as we expand our presence in the private sector while building on our nationally recognized federal portfolio. We're looking for a creative, organized, and driven Marketing Design & Proposal Coordinator who is a seasoned strategist, capable of playing a meaningful role in winning the work that shapes our future. This role is much more than assembling proposals. You'll help lead the pursuit process from kickoff through submission, working alongside with Business Development, Brand Marketing, Operations, Estimating, Safety, Quality Control, and executive leadership to develop compelling proposals, presentations, and marketing materials that showcase who we are and why we build.

The ideal candidate brings order to complex projects, collaborating with pursuit of contributors, and transforming ideas into clear, visually engaging, and persuasive deliverables. Whether coordinating a high-profile pursuit or developing marketing collateral, you'll have the opportunity to own projects from start to finish while making a direct impact on the company's continued growth.

Responsibilities

• Maintain proposal schedules, calendars, compliance matrices, and action trackers.

• Review solicitations, amendments, and proposal instructions.

• Organize proposal kickoff materials and attend internal kickoff/pre-bid meetings.

• Track required forms, attachments, resumes, project sheets, and certifications.

• Coordinate with various departments such as Business Development, Brand Marketing, Estimating, Operations, Safety, QC, and executive leadership.

• Draft, edit, proofread, and format proposal content.

• Maintain proposal folders and proposal library materials.

• Track questions, RFIs, clarifications, amendments, and deadlines.

• Prepare final submission files and print-ready PDFs.

• Deliver and verify proposals are submitted before deadline.

• Maintain post-mortem learnings and post-submission records.

Skills & Qualifications

• 2-5 years of proposal coordination, marketing coordination, bid coordination, or pursuit support experience.

• Proficient in InDesign. Ability to create multi-page layouts, with master pages, style guides, and library components.

• Strong Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Teams, and SharePoint skills.

• Experience designing construction proposals, design-build proposals, or public / private sector bids that align with brand standards.

• Strong writing, Associated Press (AP) editing, proofreading, and formatting skills.

• Ability to read and interpret bid solicitations and RFP instructions.

• Strong organizational skills and ability to manage multiple deadlines.

• High attention to detail.

• Ability to collaborate cross-departmentally with pursuit contributors and translate input into clear proposal language.

• Preferred Qualifications

• Experience supporting small business participation plans or subcontracting plans.

• Proficient Photoshop, and Illustrator.

Benefits

• Medical, Dental, Vision, and Life Insurance

• Health Savings Account (HSA) option

• 15 days of paid time off (PTO)

• 7 paid holidays

• All employees are immediately eligible for our bonus program where employees at all levels are engaged in the financial and operational performance of the business, enabling them to understand how their contributions directly impact the company's bottom line

• Company 401(k) matching contributions

• Parental leave policy

• We fully cover transportation costs, including parking and train fares, for employees

• Affordable and freshly made breakfast and lunch provided through our on-site meal program (Chicago home office employees only)

• Gym membership reimbursement program (Chicago home office employees only)

• Fully paid two-month sabbatical leave for employees who reach their 10-year anniversary with the company

• All employees immediately have access to mentorship, regular skills-based training, and leadership development programs

• At Richard, every employee is an owner. As a 100% ESOP company, we invest in our people through employee ownership, competitive compensation, comprehensive benefits, and opportunities for long-term growth.

Pay Range:$70,000.00-$95,000.00

The base salary range for this position as of posting is Richard's good faith estimate of the possible compensation for this role. The range for this role takes into account the factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.Richard is an equal opportunity employer. All applicants and employees will receive equal employment opportunities without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Accessibility: If you need an accommodation as part of the employment process please contact Natasha in our Talent Team at
Email: natasha.faulkner@richardgroup.com

Equal Opportunity Employer, including disabled and veterans.

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