Title: Administrative Assistant
Duration: 2 Months Contract with Possibility to convert pending business needs
Location: Hybrid in Burbank, CA 91505 (Mon - Wed Onsite and Thurs - Fri Remote)
Payrate: $24.50 - $26.50 per hr on W2
Job description:
Your New Role...
Position provides administrative & clerical support to executives in Global Publicity.
Your Role Accountabilities...
- Creates & maintains talent and filmmaker schedules
- Shows a strong interest in global press, media and industry trends and consumes them across various platforms
- Arranges all travel and grooming needs for film talent, including negotiating rates with groomers (hair/make-up) and stylists under direction of supervisor.
- Supports publicity executives by helping to coordinate and streamline communications to filmmakers and talent representatives (publicists, managers, agents, assistants), including drafting correspondence for executive review.
- Responsible for invoicing process (bills/check requests/PO's)
- Responsible for maintaining film budgets and updating on a weekly basis
- Works special events – premieres, press junkets, screenings, etc.
- Greets clients, talent, creative staff & executives and acts as talent liaison at special events.
- Check-in press at screenings/special events. Compiles attendance lists & reactions to circulate to filmmakers & talent.
- Participates in brainstorming and creative meetings and takes meeting notes when necessary.
- Assists with relevant research for upcoming projects and films.
- Provides back-up support to team executives as needed.
- Supports executives in implementing plans and communications with global publicity teams.
- Creates and maintains team & department reports, department files, records, indexes, logs & matrixes
- Updates and maintains film contact sheets with talent and filmmaker rep contact information
- Liaises with media publicists to see what pieces on various films will be airing, compiles and communicates the information to filmmakers and talent.
- Distributes requests from press outlets to proper publicist on the team and/or to appropriate international publicity team.
Qualifications and Experience...
- Previous secretarial or administrative experience required.
- Previous publicity or promotions experience required.
- Previous entertainment/studio experience required.
- Typing at 45 wpm required.
- Proficiency with Microsoft Word, Excel, Outlook, and Internet required. PowerPoint preferred.
- Knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report & letter formats.