Marketing Traffic Coordinator

MB2 Dental, a first-of-its-kind Dental Partnership Organization (DPO) founded in 2007 and based in Carrollton, TX, is actively hiring a Traffic Coordinator to join our Marketing team! This is an excellent opportunity to work in a highly collaborative environment while independently managing multiple projects, deadlines, and responsibilities.

MB2 proudly collaborates with more than 840 Dentist Owners and supports over 860 practices across 45 states. Join us and discover why MB2 is recognized for fostering professional growth and a strong sense of community.

Responsibilities 

• Manage the intake, prioritization, assignment, and tracking of incoming creative and marketing requests.
• Build and maintain project schedules in Asana and Monday.com, ensuring tasks, owners, due dates, dependencies, and project statuses remain accurate and current.
• Manage multiple active projects and competing deadlines while maintaining visibility into priorities and deliverables.
• Serve as the primary point of coordination between marketing and creative teams, ensuring project requirements, priorities, timelines, and expectations are clearly communicated.
• Monitor project progress and team workloads to proactively identify scheduling conflicts, bottlenecks, missing information, and at-risk deadlines.
• Follow up with project owners and stakeholders to obtain necessary information, approvals, feedback, and deliverables.
• Escalate timeline risks or unresolved roadblocks when needed to keep projects moving.
• Coordinate projects through various stages of the creative process, including design, copywriting, video production, proofreading, review, revisions, approval, and final delivery.
• Organize and communicate stakeholder feedback and revisions to ensure creative teams receive clear, actionable direction.
• Balance film producer travel schedules with active project workloads and timelines, coordinating with marketing managers and marketing coordinators to ensure projects are scheduled appropriately around travel commitments.
• Identify opportunities to improve project intake, workflows, templates, processes, and overall efficiency.
• Assist with reporting related to project volume, turnaround time, workload, and team capacity.
• Perform other duties as assigned.

Qualifications 

• 1–3 years of experience in creative project coordination, traffic coordination, marketing project management, production coordination, workflow management, studio coordination, or a similar project-focused role.
• Required hands-on experience with both Asana and Monday.com.
• Experience actively managing projects within Asana and Monday.com, including tasks, assignments, deadlines, project statuses, and workflow tracking.
• Demonstrated ability to manage multiple projects, priorities, and deadlines simultaneously.
• Strong organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills and the confidence to proactively follow up with stakeholders when projects require action.
• Confidence proactively following up with and holding stakeholders accountable across both creative and account management teams to ensure deadlines and project commitments are met.
• Ability to identify potential delays or workflow issues and communicate them before they impact project delivery.
• Comfortable working across multiple teams and coordinating projects involving several stakeholders.
• Proficiency with Microsoft Office and Microsoft Teams, particularly calendars, spreadsheets, and shared documents.
• Ability to remain organized, adaptable, and solution-oriented in a fast-paced, deadline-driven environment.

Preferred Skills 

• Experience working within an in-house creative team, marketing department, advertising agency, creative agency, or production environment.
• Experience coordinating work across designers, copywriters, video producers, marketing professionals, or other creative team members.
• Understanding of creative production workflows, including project intake, assignment, review, revisions, approvals, and delivery.
• Experience improving project-management workflows, intake processes, templates, or team processes.

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