Master Scheduler

Collide, part of the Propelis Group, provides brand activation solutions across print, promo, digital and fabrication, supporting large and small brands around the world from brand creation to implementation.

Position Summary

The Master Scheduler is responsible for developing, maintaining, and executing the daily and short-term production schedule for a single manufacturing facility. This role serves as the central coordination point between Project Management, Production, Purchasing, Production Planners and Operations to ensure customer commitments are achieved through effective utilization of labor, equipment, and materials.

The Master Scheduler owns plant-level schedule execution and is accountable for translating demand into actionable production plans while proactively identifying capacity constraints, resource conflicts, and schedule risks.

The Master Scheduler provides direct leadership and oversight for Production Planners responsible for departmental and work center scheduling. This role ensures production planning activities are aligned with plant priorities, customer commitments, and overall operational objectives.

The successful Master Scheduler is a highly driven, results-oriented leader who thrives in a fast-paced manufacturing environment where priorities, customer demands, and production requirements frequently change. This individual possesses the confidence and urgency to make decisions quickly while maintaining alignment with broader business objectives.

Key Responsibilities

Production Scheduling & Execution

• Develop and maintain daily, weekly, and short-range production schedules.
• Sequence work to maximize equipment utilization, labor efficiency, and on-time delivery performance.
• Balance workloads across departments and work centers within the facility. Inclusive of part sequencing consistent with Logistic transit strategies.
• Monitor production progress and adjust schedules to address changing priorities or constraints.

Capacity Management

• Maintain visibility to plant capacity, labor availability, and machine utilization.
• Identify and escalate operational bottlenecks, including unplanned machined downtime, to Purchasing timely to keep projects on track against established milestones.
• Recommend schedule adjustments to improve throughput and service levels.
• Provide regular capacity and schedule status updates to plant leadership.
• Work with Maintenance department to schedule preventative maintenance to reduce impact to production attainment.

Cross-Functional Coordination

• Partner with Director of Cost & Strategy Optimization, Production Strategy Project Manager, Project Management, Production and Purchasing to align production plans.
• Lead or participate in daily production planning meetings.
• Ensure smooth handoffs between planning, manufacturing, and fulfillment functions.
• Escalate schedule risks and recovery plans as necessary.

Continuous Improvement

• Improve scheduling processes, planning tools, and reporting capabilities.
• Support implementation of planning systems, dashboards, and automation initiatives.
• Drive best practices related to scheduling accuracy and production visibility.

Success Measures

• On-Time Delivery
• Schedule Adherence
• Capacity Utilization
• Labor Efficiency

Core Behavioral Strengths

• Demonstrates a strong sense of urgency and accountability for achieving production, delivery, and operational objectives.
• Maintains focus on results despite changing priorities, competing demands, and schedule disruptions.
• Takes initiative to identify problems, develop solutions, and drive actions to completion without waiting for direction.
• Balances strategic thinking with practical execution, ensuring daily production decisions support broader organizational goals.
• Thrives in an environment requiring multi-tasking, rapid decision-making, and management of multiple simultaneous projects.

Leadership & Influence

• Builds strong working relationships across Project Management, Operations, Engineering, Purchasing, and Customer Service teams.
• Communicates with confidence, clarity, and professionalism to align stakeholders around production priorities and recovery plans.
• Motivates and engages others to achieve business objectives through collaboration, influence, and accountability.
• Demonstrates authoritative leadership grounded in operational knowledge, systems thinking, and sound judgment.
• Effectively delegates routine activities while maintaining ownership for overall schedule performance and business results.

Problem Solving & Decision Making

• Quickly evaluates changing production conditions and develops practical, timely solutions.
• Uses analytical thinking, creativity, and innovation to improve scheduling effectiveness and resource utilization.
• Anticipates capacity constraints, bottlenecks, and schedule risks before they impact customer commitments.
• Makes informed decisions with incomplete information while balancing customer requirements, operational efficiency, and business objectives.
• Comfortable taking calculated risks when necessary to achieve desired outcomes.

Adaptability & Continuous Improvement

• Learns quickly and adapts effectively to changing business conditions, priorities, and technologies.
• Continuously seeks opportunities to improve scheduling processes, reporting, and operational performance.
• Embraces change and encourages others to adopt new tools, processes, and best practices.
• Demonstrates resilience under pressure and maintains composure during periods of high workload and operational complexity.

Key Success Traits

The ideal candidate exhibits the characteristics of a proactive strategist and problem solver who:

• Drives results through people and processes.
• Excels in a fast-paced, dynamic environment.
• Balances urgency with sound judgment.
• Builds credibility and trust across functional teams.
• Maintains accountability for execution while keeping the broader business strategy in focus.

Required

Bachelor's Degree in Operations Management, Supply Chain, Industrial Engineering, Business, or related field; equivalent manufacturing planning experience considered.

Expert-level proficiency in Microsoft Excel, including the ability to develop and maintain complex planning models, capacity analysis tools, production schedules, dashboards, and executive reporting. Ability to transform large data sets into actionable scheduling, resource planning, and operational insights.

Advanced knowledge of:

• Pivot Tables and Pivot Charts
• Power Query
• Complex formulas (XLOOKUP, INDEX/MATCH, SUMIFS, COUNTIFS, IF/IFS, nested formulas)
• Conditional Formatting
• Data Validation

Preferred

• APICS/ASCM Certified in Planning and Inventory Management (CPIM).
• APICS/ASCM Certified Supply Chain Professional (CSCP).
• Lean Manufacturing Certification.
• Six Sigma Green Belt or higher.
• Advanced ERP/MRP planning system training or certification.

About Propelis: Propelis is a portfolio of global marketing services and technology companies with a combined legacy of 150+ years, 2,000+ clients, 9,000 employees, and operations across 30 countries. Propelis provides the scale and support of a global organization while preserving the unique culture and identity of each company in its portfolio.

For more information visit: www.TimetoCollide.com

EEO Statement: We are proud to be an equal opportunity workplace. All employment is decided on the basis of qualifications, merit, and business need. We offer equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other characteristic protected by federal, state or local law. Equal Opportunity Employer Minorities/Women/Veterans/Disabled.

We strive to make our employment website and application process accessible to all users and applicants. In doing so, we provide reasonable accommodations to applicants with disabilities. If you have a disability and require a reasonable accommodation or assistance completing the application process, please contact a member of our Human Resource Team.

Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $67,350 USD - $89,805 annually. Ultimately, in determining pay, we will consider the successful candidate's location, experience, and other job-related factors.

Group benefits currently include a selection of health care plans with prescription drug coverage, dental plan, vision plan, basic and supplemental life insurance, a flexible spending account for medical and dependent care expenses or a health savings account based on plan selection, short/long term disability and 401(k) Savings Plan.

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