Materials Coordinator V

Materials Coordinator V

About Fairweather

Fairweather is a trusted service provider in Alaska, delivering specialized solutions in remote and Arctic environments. Our mission is to support operations with safety, integrity, and excellence. We offer a dynamic and inclusive work environment, ensuring our employees are equipped with the tools and support needed for success.

Why You Should Work for Us

• Competitive compensation and benefits package
• Supportive and collaborative work culture
• Opportunities for professional development and career growth
• Commitment to employee safety and well-being

Total Rewards & Benefits

• Medical Coverage: Federal Employee Health Benefits (FEHB) plans, including medical, dental, and vision
• Retirement Plan: 401(k) up to 4% company match.
• Insurance: Short-term and long-term disability, life insurance, and voluntary supplemental coverage
• Employee Assistance Program (EAP): Free counseling and support services
• Paid Holidays: Observance of major federal holidays
• Flexible Spending Accounts: Health and dependent care options

JOB DESCRIPTION

Provide specialist-level materials management support for Willow logistics and operations by independently managing material tracking, inventory accuracy, SAP and C2C data alignment, material status reporting, documentation, and issue resolution. The role supports material readiness from procurement and receipt through staging, transfer, handover, surplus, and closeout while ensuring compliance with materials management processes, internal control requirements, and cross-functional stakeholder needs.

Primary Responsibilities - Materials Management Execution

• Independently support day-to-day materials management activities for Willow operations, logistics, maintenance, commissioning, procurement, and project execution.
• Track material requests, receipts, transfers, staging, storage requirements, shortages, backhauls, surplus candidates, and open issues to support timely material availability.
• Coordinate with logistics, warehouse, procurement, maintenance, commissioning, construction, install contractor, and project teams to support material readiness, handover, and issue resolution.
• Verify available materials, field change needs, and material status before escalation or new procurement actions are initiated.
• Support the movement, staging, return, surplus, and disposition of project and inventory materials in alignment with Willow materials processes.

Inventory, Systems, and Data Management

• Maintain accurate material records, including item descriptions, quantities, storage locations, material status, purchase order references, delivery documentation, C2C records, SAP records, and supporting files.
• Perform data quality reviews and reconcile discrepancies between field information, warehouse records, contractor systems, procurement data, C2C, SAP, and reporting tools.
• Support SAP material master, inventory, storage location, goods receipt, material movement, staging, surplus, and transaction-related activities as required.
• Assist with inventory counts, discrepancy investigation, corrective actions, and documentation needed to support inventory accuracy.
• Monitor material master, inventory, and planning data for completeness, consistency, and readiness for operational use.

Reporting, Documentation, and Compliance

• Prepare and maintain material status reports, material-on-hand reports, issue logs, action trackers, discrepancy logs, surplus listings, and readiness updates for supervisors and cross-functional stakeholders.
• Collect, organize, and retain materials-related documentation to support traceability, custody transfer, audit readiness, inventory controls, and operational handover.
• Support the development, use, and continuous improvement of Willow materials management procedures, trackers, reports, forms, and process controls.
• Ensure materials management activities are documented in accordance with applicable Supply Chain, Finance, inventory, and internal control expectations.
• Identify gaps in process documentation, data quality, or control execution and recommend practical improvements.

Stakeholder Coordination and Issue Resolution

• Serve as a knowledgeable point of contact for materials-related questions, status checks, data validation, documentation follow-up, and issue resolution.
• Work directly with internal and contractor stakeholders to clarify requirements, resolve material discrepancies, and maintain alignment on priorities.
• Escalate risks, constraints, shortages, data gaps, compliance concerns, and process issues to the appropriate functional leads with clear supporting information.
• Promote timely communication, accountability, and follow-through across all assigned materials management activities.
• Support coordination meetings, readiness reviews, and operational handover discussions by preparing accurate material status information and action updates.

Required Skills and Experience

• Experience in materials management, logistics, warehousing, procurement, maintenance, commissioning, construction, operations, or related asset-intensive environments.
• Working knowledge of material tracking, receiving, staging, transfers, inventory control, surplus, backhaul, handover, and closeout processes.
• Strong SAP materials management or inventory experience, including familiarity with material masters, storage locations, goods receipts, material movements, inventory records, and reporting.
• Experience working with contractor material tracking systems, C2C, SharePoint, Excel, Teams, Outlook, and related reporting or dashboard tools preferred.
• Strong analytical and data-quality skills, with the ability to identify discrepancies, validate records, reconcile information, and recommend corrective actions.
• Strong organizational skills with the ability to manage multiple open items, track actions through closure, and communicate status clearly.
• Ability to work independently as a specialist individual contributor while collaborating effectively with supervisors, leads, contractors, and cross-functional teams.
• Understanding of inventory control, documentation retention, audit readiness, and process compliance expectations.
• Ability to prepare clear reports, issue summaries, action trackers, and stakeholder updates.
• 3+ years North Slope or remote logistics experience preferred.

WORKING ENVIRONMENT:  The majority of work takes place in a professional office environment with a diverse group of individuals, each with distinct roles, personalities, and skills. There will also be trips to remote, field environments on Alaska’s North Slope.

PHYSICAL DEMANDS:  The work is typically sedentary, but may also be requiring occasional walking, standing, bending, and carrying items weighing up to fifty pounds.

REASONABLE ACCOMMODATION:  It is Fairweather's business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

PREFERENCE STATEMENT:  Fairweather is a Doyon company. As such, it grants preference to qualified Doyon Shareholders first and, second, to qualified shareholders of other Alaska Native corporations that grant a similar preference, in all phases of employment and training, including, but not limited to, hiring, promotion, layoff, transfer, and training.

Fairweather is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability, veteran status, and other protected characteristics.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

This job description is not an employment agreement or contract, implied or otherwise, other than an "at will" relationship. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.