Medical Administrative Assistant

Job Summary:
We're looking for an organized, proactive Administrative Assistant to handle scheduling, coordination, and a wide range of day-to-day administrative tasks. This is not a clinical or patient-facing role, but candidates with prior experience working in a clinic, hospital, or other healthcare setting are strongly preferred, as familiarity with medical terminology, workflows, and documentation will be valuable.

Key Responsibilities:

• Manage complex scheduling and calendars across multiple stakeholders
• Make and field phone calls on behalf of the team/organization
• Coordinate meetings, appointments, and logistics
• Handle correspondence, email management, and follow-ups
• Organize and maintain files, records, and documentation
• Prepare reports, summaries, or other materials as needed
• Liaise between internal staff and external contacts (providers, vendors, partners)
• Support general office operations and ad hoc projects

Qualifications:

• 1+ years in an administrative, coordinator, or assistant role
• Prior experience in a healthcare/clinical environment (clinic, hospital, medical practice) a strong plus
• Comfortable with medical terminology and healthcare workflows
• Excellent verbal and written communication skills, especially on the phone
• Strong organizational skills and ability to manage multiple priorities
• Proficiency with Microsoft Office/Google Workspace and scheduling tools

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