Spine Medicine and Surgery of New Jersey
Location: Paramus, NJ
Must be able to come to NJ office in person
Spine Medicine and Surgery of New Jersey is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we expand into New Jersey, we are seeking a positive, professional, and highly motivated Medical Assistant/Administrative Assistant to join our team.
Position Overview:
This full-time position plays a vital role in supporting both clinical and administrative operations at our Paramus office. The Medical Assistant/Administrative Assistant ensures a seamless experience for patients by assisting with clinical preparation, managing patient records, supporting front desk activities, and contributing to overall practice operations.
In addition, this role is actively involved in outreach initiatives, including engaging with current and prospective patients, coordinating community engagement efforts, maintaining relationships with referral sources, and supporting marketing and growth strategies to expand the practice’s presence and patient base.
Schedule: Mondays - Fridays
Key Responsibilities:
Clinical Support:
Greet patients and provide necessary paperwork for completion
Interview patients and document medical history in the EMR
Prepare patient records and confirm that radiology/lab results are available for physician review
Assist with authorizations for medications, radiology, and disability paperwork
Prepare and draw up injections for medical providers (no phlebotomy or EKG required)
Clean and prepare medical rooms between visits
Administrative Support:
Organize and schedule patient appointments
Verify and update insurance documentation and patient demographics
Assist with insurance verification
Produce and distribute correspondence, forms, and memos as needed
Scan and file documents into patient charts
Answer and manage busy phone lines with professionalism
Engage with prospective clients
Strong communication while having the ability to maintain relationships both clinical and non-clinical
Qualifications:
Prior experience as a Medical Assistant or Administrative Assistant in a healthcare setting preferred
Knowledge of medical terminology required
Strong organizational and multitasking skills with attention to detail
Proficiency with Microsoft Outlook, Word, Excel, and ability to utilize an Apple iPad
Excellent time management and ability to prioritize responsibilities
Strong communication and interpersonal skills; team-oriented and patient-focused
Must have reliable transportation (occasional travel to Garden City, NY office may be required for training or coverage)
Willingness to be trained on our cloud-based EMR system
Willingness to experience tracking outreach efforts and analyzing results to improve company traction
Physical Requirements:
Ability to sit, stand, and walk for extended periods
Frequent use of computers, tablets, and office equipment
Workplace Culture:
Detail-Oriented: Focused on quality and accuracy
Outcome-Driven: Efficient and results-focused
People-Centered: Patient care and employee collaboration at the core
Team-Oriented: Cooperative, supportive, and professional environment
Job Details:
Position: Full time (Monday - Friday)
Hours: 9:00 AM – 5:00 PM
Location: Paramus, NJ (primary office)
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