Medical Assistant Back Office --10 Months

Posting Details

Position Information

Applicants must be legally authorized to work in the United States at the time of hire and must maintain authorization throughout employment. This position is not eligible for sponsorship.

This position is contingent upon the availability of sufficient funding.

Position Title Medical Assistant Back Office --10 Months Position Summary

Under general supervision of the Director for Student Health Services, assists health care professionals in the delivery of health care services in a college health setting. A variety of basic clinical and clerical related duties are performed.

Essential Duties and Responsibilities

• Prepare examination and treatment rooms for use by medical providers by cleaning, stocking and arranging supplies, equipment and instruments;
• Review appointment schedule to determine patient visit order, greet and escort patient to examination or treatment room in a caring and courteous manner;
• Interview patient to determine reason for visit and record observations in patient's permanent medical record;
• Help patients to complete medical history forms and prepare patients for examinations and treatment by provider;
• Perform height, weight, vital signs, urine and serum pregnancy tests and vision tests and record these in the medical record and report abnormal findings to provider;
• Conduct tests and procedures as directed, such as EKG's, oral HIV tests, venipunctures, spirometer, skin punctures, strep screens, hemoglobin, ear irrigations using appropriate instruments, techniques and specialized equipment;
• Instruct patients and collects specimens, e.g., throat, wound, sputum, and urine cultures as directed; label specimen container, complete appropriate laboratory requisition and forward to laboratory for analysis;
• Dispose of contaminated supplies, cleans, packages and sterilizes reusable supplies and instruments, as needed, using germicide solution and autoclave machine;
• Retrieve all lab reports and file in the medical record upon obtaining signature of medical provider;
• Maintain inventory of laboratory supplies, restock and reorder as needed from approved vendor;
• Maintain laboratory refrigerator and incubator temperatures at CLIA, OSHA and state standards, and documents daily temps on temperature log sheets;
• Alert Director to problems with equipment for corrective action and follow-up;
• Maintain material safety data sheets for laboratory updating MSDS notebook as needed;
• Answer telephones and takes messages as needed;
• Check in patients and schedule patient appointments using computer software;
• Use Quest Laboratory computer software to send and retrieve lab requisitions, and maintains daily log of all lab tests for the department;
• Able to administer by mouth and IM injections.

Required Qualifications

High School diploma or GED and three years' experience in physician's office, outpatient clinic or Student Health Center or equivalent combination of education and experience are required.

Experience in in-center laboratory testing, medication administration, performing clinical venipuncture, injections, vital signs and obtaining health histories is required. The incumbent must be certified to administer, IM injections. Knowledgeable of sterilization techniques of instruments is essential. Basic knowledge of ICD-9 and CPT medical coding (International Classification of Diseases - 10th Revision Clinical Modification and Current Procedural Terminology) is required.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. The ability to write routine reports and correspondence is essential. Ability to speak effectively before groups of employees, students or other contacts is necessary.

To perform this job successfully, an individual must have beginner skills using Microsoft Office Suite (Word, Excel, PowerPoint) which includes typing basic letters, memos, and e-mails, plus use Quest Laboratory Software, Medicat Xpress and MD hub.

Preferred Qualifications

None.

Certifications, Licenses, Restrictions

• Successful completion of a Medical Assistant program accredited by the American Association of Medical Assistants (AAMA) having obtained the "Certified Medical Assistant" credential.
• Must be CPR certified and have a thorough working knowledge of CLIA waived test and standards for operating a limited in-center laboratory.
• Must maintain continuing educational certification per health services standards.

Physical Demands

While performing the duties of this job, the employee is regularly required to: stand, walk, use hands and fingers to handle medical equipment and computer, reach with hands and arms, and talk and hear. The employee is frequently required to: stoop, sit, and smell. The employee is occasionally required to: lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Shift Days % Travel Required 0% Full Time/Part Time Full-time Work Location/Schedule: This position requires onsite work and is not eligible for remote work. FLSA Non-Exempt Number of Vacancies 1 Anticipated Candidate Start Date Position End Date

Posting Detail Information

Posting Number SC0904P Posting Open Date 06/30/2026 Posting Closing Date Open Until Filled No Special Instructions to Applicants EEO Statement

Spelman College is an Equal Opportunity Employer. We are a smoke-free campus.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents

• Resume
• Cover Letter of Interest
• Certificates, Licenses, and/ or Registrations

Optional Documents