Medical Office Assistant

Hello,

Thank you for your interest in career opportunities with the University of Mississippi Medical Center. Please review the following instructions prior to submitting your job application:

• Provide all of your employment history, education, and licenses/certifications/registrations. You will be unable to modify your application after you have submitted it.
• You must meet all of the job requirements at the time of submitting the application.
• You can only apply one time to a job requisition.
• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Applications must be submitted prior to the close of the recruitment. Once recruitment has closed, applications will no longer be accepted.

After you apply, we will review your qualifications and contact you if your application is among the most highly qualified. Due to the large volume of applications, we are unable to individually respond to all applicants. You may check the status of your application via your Candidate Profile.

Thank you,

Human Resources

Important Applications Instructions:

Please complete this application in entirety by providing all of your work experience, education and certifications/

license. You will be unable to edit/add/change your application once it is submitted.

Job Requisition ID:

R00054170

Job Category:

Clerical and Customer Service

Organization:

Adult Ambulatory Ophthalmology

Location/s:

Main Campus Jackson

Job Title:

Medical Office Assistant

Job Summary:

Supervises and coordinates the daily operations of the scheduling support team to maximize patient access, provider productivity, customer service, and operational efficiency. Oversees scheduling, pre-registration, insurance verification, referrals, authorizations, and demographic accuracy while ensuring compliance with organizational policies and procedures. Provides leadership, training, and coaching to staff on scheduling systems, customer service, billing practices, payer requirements, and patient financial processes to support high-quality patient care and business operations.

Education & Experience

Education and Experience Required:

Degree (Associate's or Bachelor's) and two (2) years' work experience in scheduling operations, workforce management, customer service, call center operations, or healthcare scheduling.

Certifications, Licenses or Registration required:

N/A

Knowledge, Skills & Abilities

Knowledge, Skills, and Abilities:

Knowledge of office administration, healthcare scheduling procedures, medical terminology, and CPT/HCPCS and ICD-10 coding principles. Strong verbal, written, interpersonal, organizational, and problem-solving skills with the ability to communicate effectively and work collaboratively in a team environment. Proficient in Microsoft Office, practice management, and electronic health record (EHR) systems. Ability to accurately verify and maintain patient information, manage multiple priorities, maintain confidentiality, and provide excellent customer service. Working knowledge of insurance, referrals, authorizations, and patient registration processes is preferred. Basic accounting skills are a plus.

Responsibilities:

• Supervises the daily operations of the scheduling team to ensure timely, accurate scheduling, registration, and pre-registration processes.
• Oversees staff training and competency in scheduling software, registration procedures, insurance verification, referrals, authorizations, and organizational policies.
• Monitors the accuracy and completeness of patient demographics, insurance information, referrals, and required documentation to ensure compliance with organizational standards.
• Ensures patient eligibility, insurance verification, referrals, and authorizations are completed prior to scheduled services and facilitates referrals to financial counseling when appropriate.
• Coaches and develops staff to deliver exceptional customer service while fostering a positive, patient-centered environment.
• Monitors team performance, identifies opportunities for improvement, and implements process enhancements to improve patient access, operational efficiency, and provider productivity.
• Serves as a resource for staff by resolving scheduling issues, patient concerns, and operational challenges while collaborating with providers and other departments.
• Maintains current knowledge of scheduling systems, payer requirements, healthcare regulations, and organizational policies and ensures staff remain informed through ongoing education and training.
• Prepares reports, monitors quality and performance metrics, and supports departmental goals and continuous improvement initiatives.
• The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Environmental and Physical Demands

Requires occasional exposure to unpleasant or disagreeable physical environment such as high noise level and exposure to heat and cold, occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, frequent work produced subject to precise measures of quantity and quality, occasional bending, occasional lifting and carrying up to 25 pounds, occasional crouching/stooping, occasional kneeling, occasional pushing/pulling, occasional reaching, frequent sitting, frequent standing, occasional twisting, and constant walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)

Time Type:

Full time

FLSA Designation/Job Exempt:

No

Pay Class:

Hourly

FTE %:

100

Work Shift:

Day

Benefits Eligibility:

Grant Funded:

No

Job Posting Date:

10/5/2026

Job Closing Date (open until filled if no date specified):