Meetings Coordinator

• Assist with the execution of all meetings in the HJF Conference Facility.
• Assist with the online reservation system and master meeting calendar.
• Assist with customer outreach, catering, audio-visual and on-site facility support.
• Assist with the necessary documentation to facilitate successful events (e.g., FAQs, checklists, budgets, timelines, agendas, attendee lists, briefing books, reporting requirements, etc.).
• Assist with other public-private initiatives in furtherance of HJF's mission.
• Cross train with within the Events Department as appropriate.
• May include budgetary responsibility to include plan/forecast and monitor.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Join the HJF Team!

HJF is seeking a Meetings Coordinator to assist with coordinating meetings in the HJF Conference Facility, to include internal and external customers. Position will collaborate with other departments as necessary to bolster HJF's event management services and assist with online reservation system, master calendar, catering and audio-visual coordination, HJF Conference Facility related details and costs, and administrative meeting responsibilities as necessary.

This position will be in support of the Events department.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.